Accounting System Deficiencies Found During Incurred Cost Audit
Reference Number: 2005-1C-033
This report has cleared the Treasury Inspector General for Tax Administration disclosure review process and information determined to be restricted from public release has been redacted from this document.
March 16, 2005
MEMORANDUM FOR DAVID A. GRANT
DIRECTOR OF PROCUREMENT
INTERNAL REVENUE SERVICE
FROM: Daniel R. Devlin /s/ Daniel R. Devlin
Assistant Inspector General for Audit (Headquarters Operations and
Exempt Organizations Programs)
SUBJECT: Accounting System Deficiencies Found During Incurred Cost Audit (Audit #20051C0206)
The Defense Contract Audit Agency (DCAA) audited the contractor’s Federal Sector incurred costs. The audit included determining whether the contractor consistently complies with established accounting system internal controls for recording and reporting contract cost data for the Federal Government contracts. The DCAA stated that consistent application of sound accounting procedures should reduce errors in contract cost data, reduce the amount of manual processing of invoices for billing, reduce the errors in computing indirect rates, and facilitate the audit and evaluation of contract costs.
The DCAA evaluation was limited to certain contractor accounting practices used in recording contract cost data. The DCAA did not perform sufficient audit procedures to constitute an examination of all applicable accounting system internal controls, in accordance with generally accepted Government Auditing Standards.
The DCAA opined that certain contractor accounting practices used for recording and reporting contract cost data in connection with the contractor’s incurred cost submissions require corrective actions to improve the reliability of claimed contract costs. Specifically, the DCAA indicated the contractor lacks adequate Interdivisional Work Order (IWO) agreements, lacks adequate supporting data and descriptions for adjusting journal entries, and has inadequate recording of corporate allocations.
the examination of the Civil Division’s Fiscal Year (FY) 2001 incurred cost submission,
the DCAA identified $3,176,405 of claimed
Additionally, the contractor does not have a process to properly identify and record in its general ledger the corporate allocations received. The corporate allocations are included in the incurred cost claims of the Federal Sector and its operating segments. Consequently, the contractor was unable to timely reconcile the claimed corporate allocations to the benefiting corporate segments.
The DCAA recommended the contractor establish and implement policies and procedures that provide for adequate preparation, execution, documentation, authorization, and recordkeeping of IWO agreements; maintain adequate supporting documentation for each adjusting journal entry; use adequate descriptions in its Cost Point accounting system for all adjusting journal entries; and provide proper identification and recording of higher-tier allocations.
The information in this report should not be used for purposes other than those intended without prior consultation with the Treasury Inspector General for Tax Administration regarding their applicability.
If you have any questions, please contact me at (202) 622-8500 or John R. Wright, Director, at (202) 927-7077.
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