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FOIA

 Federal Register / Vol. 76, No. 159 Notices

[Federal Register Volume 76, Number 159 (Wednesday, August 17, 2011)]
[Notices]
[Pages 51128-51146]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-20949]
 
 
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DEPARTMENT OF THE TREASURY
 
Bureau of the Public Debt
 
 
Privacy Act of 1974; Systems of Records
 
AGENCY: Bureau of the Public Debt, Treasury.
 
ACTION: Notice of systems of records.
 
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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Bureau of the Public Debt, 
Treasury, is publishing its inventory of Privacy Act systems of 
records.
 
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C.
 
Page 51129
 
552a) and the Office of Management and Budget (OMB), Circular No. A-
130, the Bureau of the Public Debt (BPD) has completed a review of its 
Privacy Act systems of records notices to identify changes that will 
more accurately describe these records. Such changes throughout the 
document are editorial in nature and consist principally of changes to 
system locations and system manager addresses, and revisions to 
organizational titles.
    In addition, BPD has deleted a routine use from BPD.001--Human 
Resources and Administrative Records, under which over-the-phone 
verification of certain employment information had been made for the 
benefit of BPD employees. The bureau has changed the process to require 
a written request from the employee as a best practice and to better 
protect BPD employees.
    This publication also incorporates the alterations made to 
BPD.004--Controlled Access Security System, as published on July 17, 
2009, at 74 FR 34867. The systems of records were last published in 
their entirety on July 23, 2008, at 73 FR 42904-42921.
 
Systems Covered by this Notice
 
    This notice covers all systems of records adopted by the Bureau of 
the Public Debt up to April 1, 2011. The systems notices are reprinted 
in their entirety following the Table of Contents.
 
    Dated: August 11, 2011.
Veronica Marco,
Acting Deputy Assistant Secretary for Privacy, Transparency, and 
Records.
 
Table of Contents
 
Bureau of the Public Debt
BPD.001--Human Resources and Administrative Records
BPD.002--United States Savings-Type Securities
BPD.003--United States Securities (Other than Savings-Type 
Securities)
BPD.004--Controlled Access Security System
BPD.005--Employee Assistance Records
BPD.006--Health Service Program Records
BPD.007--Gifts to Reduce the Public Debt
BPD.008--Retail Treasury Securities Access Application
BPD.009--U.S. Treasury Securities Fraud Information System
 
TREASURY/BPD.001
 
System Name:
    Human Resources and Administrative Records--Treasury/BPD.
 
System Location(s):
    Records are maintained at the following Bureau of the Public Debt 
locations: 200 Third Street, Parkersburg, WV; 320 Avery Street, 
Parkersburg, WV; Second and Avery Streets, Parkersburg, WV; and 799 9th 
Street, NW., Washington, DC. Copies of some documents have been 
duplicated for maintenance by supervisors for employees or programs 
under their supervision. These duplicates are also covered by this 
system of records.
 
Categories of Individuals Covered by the System:
    Records cover present and former employees, applicants for 
employment, contractors, vendors, and visitors.
 
Categories of Records in the System:
    This system of records is limited to those records the Bureau of 
the Public Debt needs to function in an efficient manner and does not 
cover those records reported under another system of records notice.
    (A) Human Resources Records: These records relate to categories 
such as disciplinary and adverse actions; leave and hours of duty; 
alternate work schedules, standards of conduct and ethics programs; 
indebtedness; employee suitability and security determinations; 
grievances; performance problems; bargaining unit matters; Federal 
labor relations issues; relocation notices; outside employment; 
recruitment; placement; merit promotion; special hiring programs, 
including veterans recruitment, employment of people with disabilities, 
Student Employment Programs; position classification and management; 
special areas of pay administration, including grade and pay retention, 
premium pay, scheduling of work, performance management and 
recognition; training and employee development programs; incentive 
awards; benefits and retirement programs; personnel and payroll 
actions; insurance; worker's and unemployment compensation; employee 
orientation; retirement; accident reports; and consolidation of 
personnel/program efforts among offices.
    (B) Equal Employment Opportunity Records: These are records of 
informal EEO complaints and discussions that have not reached the level 
of formal complaints. After 30 days these records are destroyed or 
incorporated in a formal complaint file. Formal complaints are handled 
by the Treasury Department's Regional Complaints Center. Copies of 
formal complaint documents are sometimes maintained by the Bureau of 
the Public Debt's EEO Office.
    (C) Administrative Services Records: These records relate to 
administrative support functions including motor vehicle operation, 
safety and security, access to exterior and interior areas, contract 
guard records, offense/incident reports, accident reports, and security 
determinations.
    (D) Procurement Records: These records relate to contractors/
vendors if they are individuals; purchase card holders, including the 
name, social security number and credit card number for employees who 
hold Government-use cards; procurement integrity certificates, 
containing certifications by procurement officials that they are 
familiar with the Federal Procurement Policy Act.
    (E) Financial Management Records: These records relate to 
government travel, vendor accounts, other employee reimbursements, 
interagency transactions, employee pay records, vendor registration 
data, purchase card accounts and transactions, and program payment 
agreements.
    (F) Retiree Mailing Records: These records contain the name and 
address furnished by Bureau of the Public Debt retirees requesting 
mailings of newsletters and other special mailings.
    (G) Travel Records: These records relate to employee relocation 
travel authorizations, reimbursements, and related vendor invoices.
 
Authority for Maintenance of the System:
    5 U.S.C. 301; 31 U.S.C. 321.
 
Purpose(s):
    These records are collected and maintained to document various 
aspects of a person's employment with the Bureau of the Public Debt and 
to assure the orderly processing of administrative actions within the 
Bureau.
 
Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be disclosed to:
    (1) The Office of Personnel Management, the Merit Systems 
Protection Board, the Equal Employment Opportunity Commission, and the 
Federal Labor Relations Authority upon authorized request;
    (2) Other Federal, State, or local agencies, such as a State 
employment compensation board or housing administration agency, so that 
the agency may adjudicate an individual's eligibility for a benefit, or 
liability in such matters as child support;
    (3) Next-of-kin, voluntary guardians, and other representative or 
successor in interest of a deceased or incapacitated employee or former 
employee;
    (4) Unions recognized as exclusive bargaining representatives under 
5 U.S.C. chapter 71, arbitrators, and other parties responsible for the 
administration of the Federal labor-
 
Page 51130
 
management program if needed in the performance of their authorized 
duties;
    (5) Private creditors for the purpose of garnishing wages of an 
employee if a debt has been reduced to a judgment;
    (6) Authorized Federal and non-Federal entities for use in approved 
computer matching efforts, limited to those data elements considered 
necessary in making a determination of eligibility under particular 
benefit programs administered by those agencies or entities, to improve 
program integrity, and to collect debts and other monies owed to those 
agencies or entities or to the Bureau of the Public Debt;
    (7) Contractors of the Bureau of the Public Debt for the purpose of 
processing personnel and administrative records;
    (8) Other Federal, State, or local agencies in connection with the 
hiring or retention of an individual, the issuance of a security 
clearance, the conducting of a security or suitability investigation of 
an individual, the issuance of a license, contract, grant, or other 
benefit;
    (9) Congressional offices in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (10) Other Federal agencies to effect salary or administrative 
offset for the purpose of collecting a debt, except that addresses 
obtained from the Internal Revenue Service shall not be disclosed to 
other agencies;
    (11) Consumer reporting agencies, including mailing addresses 
obtained from the Internal Revenue Service to obtain credit reports;
    (12) Debt collection agencies, including mailing addresses obtained 
from the Internal Revenue Service, for debt collection services;
    (13) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, where the disclosing agency becomes aware of an indication of 
a violation or potential violation of civil or criminal law or 
regulation;
    (14) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings or in 
response to a subpoena;
    (15) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation; 
and
    (16) To appropriate agencies, entities, and persons when (a) The 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
Disclosure to Consumer Reporting Agencies:
    In accordance with the Privacy Act (5 U.S.C. 552a(b)(12)), 
disclosures may be made from this system of records to ``consumer 
reporting agencies'' as defined in 31 U.S.C. 3701(a)(3). The purpose of 
the disclosure is to aid in the collection of outstanding debts owed to 
the Federal Government. After the prerequisites of 31 U.S.C. 3711 have 
been followed, the Bureau of the Public Debt may disclose information 
necessary to establish the identity of the individual responsible for 
the claim, including name, address, and taxpayer identification number; 
the amount, status, and history of the claim; and the agency or program 
under which the claim arose.
 
Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are stored on paper, microform, or in 
electronic media.
 
Retrievability:
    By name, social security number, or other assigned identifier.
 
Safeguards:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on protocols 
that are periodically changed. Only employees whose official duties 
require access are allowed to view, administer, and control these 
records. Copies of records maintained on computer have the same limited 
access as paper records.
 
Retention and Disposal:
    Records are maintained in accordance with National Archives and 
Records Administration retention schedules. Paper and microform records 
ready for disposal are destroyed by shredding or maceration. Records in 
electronic media are electronically erased using accepted techniques.
 
System Manager and Address:
    (A) Human Resources Records: Assistant Commissioner, Office of 
Management Services, Human Resources Division, Bureau of the Public 
Debt, 200 Third Street, Parkersburg, WV 26106-5312 and Executive 
Director, Administrative Resource Center, Human Resources Operations 
Division, Bureau of the Public Debt, 200 Third Street, Parkersburg, WV 
26106-5312.
    (B) Equal Employment Opportunity Records: Assistant Commissioner, 
Office of Management Services, Equal Employment Opportunity, Bureau of 
the Public Debt, 200 Third Street, Parkersburg, WV 26106-5312.
    (C) Administrative Services Records: Assistant Commissioner, Office 
of Management Services, Division of Administrative Services and 
Division of Security and Emergency Preparedness, Bureau of the Public 
Debt, 200 Third Street, Parkersburg, WV 26106-5312.
    (D) Procurement Records: Executive Director, Administrative 
Resource Center, Division of Procurement, Bureau of the Public Debt, 
200 Third Street, Parkersburg, WV 26106-5312.
    (E) Financial Management Records: Executive Director, 
Administrative Resource Center, Accounting Services Division, 200 Third 
Street, Parkersburg, WV 26106-5312.
    (F) Retiree Mailing Records: Assistant Commissioner, Office of 
Management Services, Division of Administrative Services, Bureau of the 
Public Debt, 200 Third Street, Parkersburg, WV 26106-5312.
    (G) Travel Records: Executive Director, Administrative Resource 
Center, Travel Services Division, 200 Third Street, Parkersburg, WV 
26106-5312.
 
Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests that do not comply
 
Page 51131
 
fully with these procedures may result in noncompliance with the 
request, but will be answered to the extent possible.
 
Record Access Procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without a photograph, but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must state whether the requester wishes to be 
notified that the record exists or desires to inspect or obtain a copy 
of the record. If a copy of the record is desired, the requester must 
agree to pay the fees for copying the documents in accordance with 31 
CFR 1.26(d)(2)(ii).
 
Contesting Record Procedures:
    Initial amendment requests:
    (1) A request by an individual contesting the content of records or 
for correction of records must be in writing, signed by the individual 
involved, identify the system of records, and clearly state that the 
request is made pursuant to the Privacy Act of 1974. If the request is 
made in person, identity may be established by the presentation of a 
single official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
instead showing a name and signature. If the request is made by mail, 
identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must specify:
    (a) The dates of records in question,
    (b) The specific records alleged to be incorrect,
    (c) The correction requested, and
    (d) The reasons.
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records, and clearly state that it is made pursuant to 
the Privacy Act of 1974. If the individual is making an appeal in 
person, identity may be established by the presentation of a single 
official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
showing a name and signature. If the individual is making an appeal by 
mail, identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Bureau of the Public Debt or the delegate of such officer. Appeals 
must be mailed or delivered personally to: Chief Counsel, Bureau of the 
Public Debt, 799 9th Street, NW., Washington, DC 20239-0001 (or as 
otherwise provided for in the applicable appendix to 31 CFR part 1, 
subpart C), within 35 days of the individual's receipt of the initial 
denial of the requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify:
    (a) The records to which the appeal relates,
    (b) The date of the initial request made for correction of the 
records, and
    (c) The date the initial denial of the request for correction was 
received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.
 
Record Source Categories:
    Information in this system of records is provided by the subject of 
the record, authorized representatives, supervisor, employers, medical 
personnel, other employees, other Federal, State, or local agencies, 
and commercial entities.
 
Exemptions Claimed for the System:
    None.
TREASURY/BPD.002
 
System Name:
    United States Savings-Type Securities--Treasury/BPD.
 
System Location(s):
    Bureau of the Public Debt, 200 Third Street, Parkersburg, WV; 
Bureau of the Public Debt, 799 9th Street, NW., Washington, DC; and 
Federal Reserve Banks and Branches in Minneapolis, MN and Pittsburgh, 
PA.
 
Categories of Individuals Covered by the System:
    Present and former owners of, claimants to, persons entitled to, 
and inquirers concerning United States savings-type securities and 
interest on securities, including without limitation United States 
Savings Bonds, Savings Notes, Retirement Plan Bonds, and Individual 
Retirement Bonds.
 
Categories of Records in the System:
    (1) Issuance: Records relating to registration, issuance, and 
correspondence in connection with issuance of savings-type securities. 
This category includes records of current income savings bonds 
processed under an automated system that will permit access by selected 
Federal Reserve Banks and Branches.
    (2) Holdings: Records documenting ownership, status, payments by 
date and account numbers, and inscription information; interest 
activity; correspondence in connection with notice of change of name 
and address; non-receipt or over- or underpayments of interest and 
principal; and numerical registers of ownership. Such records include 
information relating to savings-type securities held in safekeeping in 
conjunction with the Department's program to deliver such securities to 
the owners or persons entitled. This category includes records of 
current income savings bonds processed under an automated system that 
will permit access by selected Federal Reserve Banks and Branches.
    (3) Transactions (redemptions, payments, and reissues): Records, 
which include securities transaction requests; interest activity; legal 
papers supporting transactions; applications for disposition or payment 
of securities and/or interest thereon of deceased or incapacitated 
owners; records of retired securities; and payment records. This 
category includes records of current income savings bonds processed 
under an automated system that will permit access by selected Federal 
Reserve Banks and Branches.
    (4) Claims: Records including correspondence concerning lost, 
stolen,
 
Page 51132
 
destroyed, or mutilated savings-type securities; bonds of indemnity; 
legal documents supporting claims for relief; and records of caveats 
entered.
    (5) Inquiries: Records of correspondence with individuals who have 
requested information concerning savings-type securities and/or 
interest thereon.
 
Authority for Maintenance of the System:
    5 U.S.C. 301; 31 U.S.C. 3101, et seq.
 
Purposes:
    Information in this system of records is collected and maintained 
to enable the Bureau of the Public Debt and its agents to issue savings 
bonds, to process transactions, to make payments, and to identify 
owners and their accounts.
 
Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be disclosed to:
    (1) Agents or contractors of the Department for the purpose of 
administering the public debt of the United States;
    (2) Next-of-kin, voluntary guardian, legal representative or 
successor in interest of a deceased or incapacitated owner of 
securities and others entitled to the reissue, distribution, or payment 
for the purpose of assuring equitable and lawful disposition of 
securities and interest;
    (3) Either co-owner for bonds registered in that form or to the 
beneficiary for bonds registered in that form, provided that acceptable 
proof of death of the owner is submitted;
    (4) The Internal Revenue Service for the purpose of facilitating 
collection of the tax revenues of the United States;
    (5) The Department of Justice when seeking legal advice or when
    (a) The Department of the Treasury (agency) or
    (b) The Bureau of the Public Debt, or
    (c) Any employee of the agency in his or her official capacity, or
    (d) Any employee of the agency in his or her individual capacity 
where the Department of Justice has agreed to represent the employee, 
or
    (e) The United States, where the agency determines that litigation 
is likely to affect the agency or the Bureau of the Public Debt, is a 
party to litigation or has an interest in such litigation, and the use 
of such records by the Department of Justice is deemed by the agency to 
be relevant and necessary to the litigation;
    (6) The Department of Veterans Affairs and selected veterans' 
publications for the purpose of locating owners or other persons 
entitled to undeliverable bonds held in safekeeping by the Department;
    (7) Other Federal agencies to effect salary or administrative 
offset for the purpose of collecting debts;
    (8) A consumer reporting agency, including mailing addresses 
obtained from the Internal Revenue Service, to obtain credit reports;
    (9) A debt collection agency, including mailing addresses obtained 
from the Internal Revenue Service, for debt collection services;
    (10) Contractors conducting Treasury-sponsored surveys, polls, or 
statistical analyses relating to the marketing or administration of the 
public debt of the United States;
    (11) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (12) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings or in 
response to a subpoena;
    (13) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (14) Disclose through computer matching information on individuals 
owing debts to the Bureau of the Public Debt to other Federal agencies 
for the purpose of determining whether the debtor is a Federal employee 
or retiree receiving payments that may be used to collect the debt 
through administrative or salary offset;
    (15) Disclose through computer matching information on holdings of 
savings-type securities to requesting Federal agencies under approved 
agreements limiting the information to that which is relevant in making 
a determination of eligibility for Federal benefits administered by 
those agencies;
    (16) Disclose through computer matching, information on individuals 
with whom the Bureau of the Public Debt has lost contact, to other 
Federal agencies for the purpose of utilizing letter forwarding 
services to advise these individuals that they should contact the 
Bureau about returned payments and/or matured, unredeemed securities; 
and
    (17) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
Disclosure to Consumer Reporting Agencies:
    In accordance with the Privacy Act (5 U.S.C. 552a(b)(12)), 
disclosures may be made from this system of records to ``consumer 
reporting agencies'' as defined in 31 U.S.C. 3701(a)(3). The purpose of 
the disclosure is to aid in the collection of outstanding debts owed to 
the Federal Government. After the prerequisites of 31 U.S.C. 3711 have 
been followed, the Bureau of the Public Debt may disclose information 
necessary to establish the identity of the individual responsible for 
the claim, including name, address, and taxpayer identification number; 
the amount, status, and history of the claim; and the agency or program 
under which the claim arose.
 
Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are stored on paper, microform, or in 
electronic media.
 
Retrievability:
    Information can be retrieved alphabetically by name, address, and 
period of time the security was issued, by bond serial numbers, other 
assigned identifier, or, in some cases, numerically by social security 
number. In the case of securities, except Series G savings bonds, 
registered in more than one name, information relating to those 
securities can be retrieved only by the names, or, in some cases, the 
social security number of the registrants, primarily the registered 
owners or first-named co-owners. In the case of gift bonds inscribed 
with the social security number of the purchaser, bonds are retrieved 
under that number, or by bond serial number.
 
Safeguards:
    Information is contained in secure buildings or in areas which are
 
Page 51133
 
occupied either by officers and responsible employees of the Bureau of 
the Public Debt who are subject to personnel screening procedures and 
to the Treasury Department Code of Conduct or by agents of the Bureau 
of the Public Debt who are required to maintain proper control over 
records while in their custody. Additionally, since in most cases, 
numerous steps are involved in the retrieval process, unauthorized 
persons would be unable to retrieve information in meaningful form. 
Information stored in electronic media is safeguarded by automatic data 
processing security procedures in addition to physical security 
measures. Additionally, for those categories of records stored in 
computers with online terminal access, the information cannot be 
accessed without proper passwords and preauthorized functional 
capability.
 
Retention and Disposal:
    Records of holdings, forms, documents, and other legal papers which 
constitute the basis for transactions subsequent to original issue are 
maintained for such time as is necessary to protect the legal rights 
and interests of the United States Government and the persons affected, 
or otherwise until they are no longer historically significant. Other 
records are disposed of at varying intervals in accordance with records 
retention schedules reviewed and approved by the National Archives and 
Records Administration (NARA). Paper and microform records ready for 
disposal are destroyed by shredding or maceration. Records in 
electronic media are electronically erased using accepted techniques.
 
System Manager and Address:
    Assistant Commissioner, Office of Retail Securities, Bureau of the 
Public Debt, 200 Third Street, Parkersburg, WV 26106-5312.
 
Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests that do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.
 
Record Access Procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without a photograph, but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) The request must state whether the requester wishes to be 
notified that the record exists or desires to inspect or obtain a copy 
of the record. If a copy of the record is desired, the requester must 
agree to pay the fees for copying the documents in accordance with 31 
CFR 1.26(d)(2)(ii).
    (3) Requests by individuals about securities they own:
    (a) For current income savings bonds: Individuals may contact the 
nearest Treasury Retail Securities Site as listed in the Appendix to 
this system of records or the Office of Retail Securities, Bureau of 
the Public Debt, 200 Third Street, Parkersburg, WV 26106-5312. If the 
Treasury Retail Securities Site cannot access the particular record, 
the individual will be advised to contact Retail Securities at the 
Bureau of the Public Debt. Individuals must provide sufficient 
information, including their address and social security number, to 
identify themselves as owner or co-owner of the securities. They should 
provide the complete bond serial numbers, including alphabetic prefixes 
and suffixes, if known. Otherwise, the series, approximate date, form 
of registration, and, except for Series G Savings Bonds registered in 
co-ownership form, the names and social security numbers of all persons 
named in the registration should be provided. If a Case Identification 
Number is known, that should be provided.
    (b) For all other types of securities covered by this system of 
records: Individuals should contact the following: Office of Retail 
Securities, Bureau of the Public Debt, 200 Third Street, Parkersburg, 
WV 26106-5312. Individuals should provide sufficient information, 
including their address and social security number, to identify 
themselves as owner or co-owner of the securities. Individuals must 
provide sufficient information to identify the securities, such as type 
or series of security, approximate date of issue, serial number, form 
of registration, and the name and social security number of the first-
named co-owner, or in the case of gift bonds the social security number 
of the purchaser if that number was used.
    (4) Requests by anyone other than individuals named on securities 
must contain sufficient information to identify the securities; this 
would include type or series of securities, approximate date of issue, 
serial number, and form of registration. These requests will be honored 
only if the identity and right of the requester to the information have 
been established. Send requests to the addresses shown in (3)(a) or 
(3)(b) above, depending on the type of security involved.
    (a) Requests by a beneficiary for information concerning securities 
registered in beneficiary form must be accompanied by the name and 
social security number of the owner and by proof of death of the 
registered owner.
    (b) Requests for records of holdings or other information 
concerning a deceased or incapacitated individual must be accompanied 
either by evidence of the requester's appointment as legal 
representative of the estate of the individual or by a statement 
attesting that no such representative has been appointed and giving the 
nature of the relationship between the requester and the individual.
 
Contesting Record Procedures:
    Initial amendment requests:
    (1) A request by an individual contesting the content of records or 
for correction of records must be in writing, signed by the individual 
involved, identify the system of records, and clearly state that the 
request is made pursuant to the Privacy Act of 1974. If the request is 
made in person, identity may be established by the presentation of a 
single official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
instead showing a name and signature. If the request is made by mail, 
identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must specify:
    (a) The dates of records in question,
    (b) The specific records alleged to be incorrect,
 
Page 51134
 
    (c) The correction requested, and
    (d) The reasons.
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records, and clearly state that it is made pursuant to 
the Privacy Act of 1974. If the individual is making an appeal in 
person, identity may be established by the presentation of a single 
official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
showing a name and signature. If the individual is making an appeal by 
mail, identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Public Debt or the delegate of such officer. Appeals must be mailed 
or delivered personally to: Chief Counsel, Bureau of the Public Debt, 
799 9th Street, NW., Washington, DC 20239-0001 (or as otherwise 
provided for in the applicable appendix to 31 CFR part 1, subpart C), 
within 35 days of the individual's receipt of the initial denial of the 
requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify:
    (a) The records to which the appeal relates,
    (b) The date of the initial request made for correction of the 
records, and
    (c) The date the initial denial of the request for correction was 
received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.
 
Record Source Categories:
    Information on records in this system is furnished by the 
individuals or their authorized representatives as listed in 
``Categories of Individuals'' and issuing agents for securities or is 
generated within the system itself.
 
Exemptions Claimed For The System:
    None.
 
Appendix of Treasury Retail Securities Sites:
    This appendix provides individuals contact information for 
inquiring about their securities.
    Federal Reserve Bank, Pittsburgh Branch, P.O. Box 299, Pittsburgh, 
PA 15230-0299; Telephone 1-800-245-2804.
    Federal Reserve Bank, Minneapolis Branch, P.O. Box 214, 
Minneapolis, MN 55480-0214; Telephone 1-800-553-2663.
    Bureau of the Public Debt, Retail Securities, Parkersburg, WV 
26106-5312.
TREASURY/BPD.003
 
System Name:
    United States Securities (Other than Savings-Type Securities)--
Treasury/BPD.
 
System Location(s):
    Bureau of the Public Debt, 200 Third Street, Parkersburg, WV; 
Bureau of the Public Debt, 799 9th Street, NW., Washington, DC; and 
Federal Reserve Banks and Branches in Minneapolis, MN; Philadelphia, 
PA; and Pittsburgh, PA.
 
Categories of Individuals Covered by the System:
    Present and former owners of, subscribers to, claimants to, persons 
entitled to, and inquirers concerning United States Treasury securities 
(except savings-type securities) and interest on securities and such 
securities for which the Treasury acts as agents, including without 
limitation, Treasury Bonds, Notes, and Bills; Adjusted Service Bonds; 
Armed Forces Leave Bonds; and Federal Housing Administration 
Debentures.
 
Categories of Records in the System:
    (1) Issuance: Records relating to tenders, bids, subscriptions, 
advices of shipment, requests (applications) for original issue, and 
correspondence concerning erroneous issue and nonreceipt of securities.
    (2) Holdings: Records of ownership and interest activity on 
registered or recorded United States securities (other than savings-
type securities); records about fees for Legacy TreasuryDirect accounts 
exceeding a stipulated amount; change of name and address notices; 
correspondence concerning errors in registration or recordation; 
nonreceipt or over- and underpayments of interest and principal; 
records of interest activity; records of unclaimed accounts; and 
letters concerning the New York State tax exemption for veterans of 
World War I.
    (3) Transactions (redemptions, payments, reissues, transfers, and 
exchanges): Records which include securities transaction requests; 
records about fees for definitive securities issued; legal papers 
supporting transactions; applications for transfer, disposition, or 
payment of securities of deceased or incompetent owners; records of 
Federal estate tax transactions; certificates of ownership covering 
paid overdue bearer securities; records of erroneous redemption 
transactions; records of retired securities; and payment records.
    (4) Claims: Records including correspondence concerning lost, 
stolen, destroyed, or mutilated United States securities (other than 
savings-type securities) or securities for which the Treasury acts as 
agent and interest coupons thereon; bonds of indemnity; legal documents 
supporting claims for relief; and records of caveats entered.
    (5) Inquiries: Records of correspondence with individuals who have 
requested information concerning United States Treasury securities 
(other than savings-type securities) or securities for which the 
Treasury acts as agent.
    (6) All of the above categories of records except ``(4) Claims'' 
include records of Treasury bills, notes, and bonds in the 
TreasuryDirect Book-entry Securities System.
 
Authority for Maintenance of the System:
    5 U.S.C. 301; 31 U.S.C. 3101 et seq.
 
Purpose(s):
    Information in this system of records is collected and maintained 
to enable the Bureau of the Public Debt and its agents to issue United 
States securities (other than savings-type securities), to process 
transactions, to make payments, and to identify owners and their 
accounts.
 
Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be disclosed to:
    (1) Agents or contractors of the Department for the purpose of 
administering the public debt of the United States;
    (2) Next-of-kin, voluntary guardian, legal representative or 
successor in interest of a deceased or incapacitated owner of 
securities and others entitled upon transfer, exchange, distribution, 
or payment for the purpose of assuring equitable and lawful disposition 
of securities and interest;
    (3) Any of the owners if the related securities are registered or 
recorded in the names of two or more owners;
 
Page 51135
 
    (4) The Internal Revenue Service for the purpose of facilitating 
the collection of the tax revenues of the United States;
    (5) The Department of Justice when seeking legal advice or when:
    (a) The Department of the Treasury (agency) or
    (b) The Bureau of the Public Debt, or
    (c) Any employee of the agency in his or her official capacity, or
    (d) Any employee of the agency in his or her individual capacity 
where the Department of Justice has agreed to represent the employee, 
or
    (e) The United States, where the agency determines that litigation 
is likely to affect the agency or the Bureau of the Public Debt, is a 
party to litigation or has an interest in such litigation, and the use 
of such records by the Department of Justice is deemed by the agency to 
be relevant and necessary to the litigation;
    (6) The Department of Veterans Affairs when it relates to the 
holdings of Armed Forces Leave Bonds to facilitate the redemption or 
disposition of these securities;
    (7) Other Federal agencies to effect salary or administrative 
offset for the purpose of collecting debts;
    (8) A consumer reporting agency, including mailing addresses 
obtained from the Internal Revenue Service, to obtain credit reports;
    (9) A debt collection agency, including mailing addresses obtained 
from the Internal Revenue Service, for debt collection services;
    (10) Contractors conducting Treasury-sponsored surveys, polls, or 
statistical analyses relating to marketing or administration of the 
public debt of the United States;
    (11) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (12) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings or in 
response to a subpoena;
    (13) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (14) Disclose through computer matching information on individuals 
owing debts to the Bureau of the Public Debt to other Federal agencies 
for the purpose of determining whether the debtor is a Federal employee 
or retiree receiving payments that may be used to collect the debt 
through administrative or salary offset;
    (15) Disclose through computer matching information on holdings of 
Treasury securities to requesting Federal agencies under approved 
agreements limiting the information to that which is relevant in making 
a determination of eligibility for Federal benefits administered by 
those agencies;
    (16) Disclose through computer matching, information on individuals 
with whom the Bureau of the Public Debt has lost contact, to other 
Federal agencies for the purpose of utilizing letter-forwarding 
services to advise these individuals that they should contact the 
Bureau about returned payments and/or matured unredeemed securities; 
and
    (17) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
Disclosure to Consumer Reporting Agencies:
    In accordance with the Privacy Act (5 U.S.C. 552a(b)(12)), 
disclosures may be made from this system of records to ``consumer 
reporting agencies'' as defined in 31 U.S.C. 3701(a)(3). The purpose of 
the disclosure is to aid in the collection of outstanding debts owed to 
the Federal Government. After the prerequisites of 31 U.S.C. 3711 have 
been followed, the Bureau of the Public Debt may disclose information 
necessary to establish the identity of the individual responsible for 
the claim, including name, address, and taxpayer identification number; 
the amount, status, and history of the claim; and the agency or program 
under which the claim arose.
 
Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are stored on paper, microform, or in 
electronic media.
 
Retrievability:
    Information can be retrieved by social security account number, 
other assigned identifier, or, in some cases, alphabetically by name or 
numerically by security serial number. In the case of securities 
registered in more than one name, information relating to those 
securities generally can be retrieved only by social security number or 
by the name of the first-named owner.
 
Safeguards:
    Information is contained in secure buildings, Federal Records 
Centers, or in areas which are occupied either by officers and 
responsible employees of the Department who are subject to personnel 
screening procedures and to the Executive Branch and Treasury 
Department Standards of Conduct or by agents of the Department who are 
required by the Department to maintain proper control over records 
while in their custody. Additionally, since in most cases, numerous 
steps are involved in the retrieval process, unauthorized persons would 
be unable to retrieve information in a meaningful form. Information 
stored in electronic media is safeguarded by automatic data processing 
security procedures in addition to physical security measures. 
Additionally, for those categories of records stored in computers with 
terminal access, the information cannot be obtained or modified without 
proper passwords and preauthorized functional capability.
 
Retention and Disposal:
    Records of holdings, forms, documents, and other legal papers which 
constitute the basis for transactions subsequent to original issue are 
maintained for such time as is necessary to protect the legal rights 
and interests of the U.S. Government and the persons affected, or 
otherwise until they are no longer historically significant. Other 
records are disposed of at varying intervals in accordance with records 
retention schedules reviewed and approved by the National Archives and 
Records Administration (NARA). Paper and microform records ready for 
disposal are destroyed by shredding or maceration. Records in 
electronic media are electronically erased using accepted techniques.
 
Page 51136
 
System Manager and Address:
    Assistant Commissioner, Office of Retail Securities, Bureau of the 
Public Debt, 200 Third Street, Parkersburg, WV 26106-5312.
 
Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests that do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.
 
Record Access Procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without a photograph, but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) The request must state whether the requester wishes to be 
notified that the record exists or desires to inspect or obtain a copy 
of the record. If a copy of the record is desired, the requester must 
agree to pay the fees for copying the documents in accordance with 31 
FR 1.26(d)(2)(ii).
    (3) Requests by individuals about securities they own:
    (a) For Treasury bills, notes, or bonds held in the Legacy Treasury 
Direct Book-entry Securities System: Individuals may contact the 
nearest Treasury Retail Securities Site listed in the Appendix to this 
system of records or contact Office of Retail Securities, Bureau of the 
Public Debt, 200 Third Street, Parkersburg, WV 26106-5312. Individuals 
should provide sufficient information, including their social security 
number, to identify themselves as owners of securities and sufficient 
information, including account number, to identify their TreasuryDirect 
account.
    (b) For all other categories of records in this system of records: 
Individual owners should contact: Office of Retail Securities, Bureau 
of the Public Debt, 200 Third Street, Parkersburg, WV 26106-5312. 
Requests must contain information to identify themselves including 
name, address, and social security number; the type of security 
involved such as a registered note or bond, an Armed Forces Leave Bond, 
etc.; and, to the extent possible specify the loan, issue date, 
denomination, exact form of registration, and other information about 
the securities.
    (4) Requests by individuals who are representatives of owners or 
their estates require appropriate authority papers. Write to: Office of 
Retail Securities, Bureau of the Public Debt, 200 Third Street, 
Parkersburg, WV 26106-5312, to obtain information on these 
requirements.
    (5) In all cases: The request for information will be honored only 
if the identity and right of the requester to the information have been 
established.
 
Contesting Record Procedures:
    Initial amendment requests:
    (1) A request by an individual contesting the content of records or 
for correction of records must be in writing, signed by the individual 
involved, identify the system of records, and clearly state that the 
request is made pursuant to the Privacy Act of 1974. If the request is 
made in person, identity may be established by the presentation of a 
single official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
instead showing a name and signature. If the request is made by mail, 
identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must specify:
    (a) The dates of records in question,
    (b) The specific records alleged to be incorrect,
    (c) The correction requested, and
    (d) The reasons.
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records, and clearly state that it is made pursuant to 
the Privacy Act of 1974. If the individual is making an appeal in 
person, identity may be established by the presentation of a single 
official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
showing a name and signature. If the individual is making an appeal by 
mail, identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Public Debt or the delegate of such officer. Appeals must be mailed 
to or delivered personally to: Chief Counsel, Bureau of the Public 
Debt, 799 9th Street, NW., Washington, DC 20239-0001 (or as otherwise 
provided for in the applicable appendix to 31 CFR part 1, subpart C), 
within 35 days of the individual's receipt of the initial denial of the 
requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify:
    (a) The records to which the appeal relates,
    (b) The date of the initial request made for correction of the 
records, and
    (c) The date the initial denial of the request for correction was 
received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.
 
Record Source Categories:
    Information contained in records in the system is furnished by the 
individuals or their authorized representatives as listed in 
``Categories of Individuals,'' or is generated within the system 
itself.
 
Exemptions Claimed For The System:
    None.
 
Appendix of Treasury Retail Securities Sites:
    This appendix lists the mailing addresses and telephone number of 
the places that individuals may contact to inquire about their 
securities accounts maintained in Legacy Treasury Direct. The toll-free 
telephone number 1-800-722-2678 is used to reach all the locations.
    Office of Retail Securities, Bureau of the Public Debt, 200 Third 
Street, Parkersburg, WV 26106-5312.
 
Page 51137
 
    Treasury Retail Securities Site, P.O. Box 567, Pittsburgh, PA 
15230-0567.
    Treasury Retail Securities Site, P.O. Box 9150, Minneapolis, MN 
55480-9150.
TREASURY/BPD.004
 
System Name:
    Controlled Access Security System--Treasury/BPD.
 
System Location(s):
    Bureau of the Public Debt, Parkersburg, WV.
 
Categories of Individuals Covered by the System:
    Bureau of the Public Debt employees, employees of contractors or 
service companies, and official visitors.
 
Categories of Records in the System:
    A record is created for each physical access to designated areas 
and includes card number, work shift, access level, and the time, date 
and location of each use of the access card at a card reader. The 
access record also includes the individual's biographic information 
(full legal name, date of birth, and Social Security Number) and 
biometric information (fingerprints, digital color photograph, height, 
weight, and eye/hair color).
 
Authority for Maintenance of the System:
    31 U.S.C. Sec. 321; 41 CFR 101-20.103.
 
Purpose(s):
    Information in this system of records is collected and maintained 
to allow the Bureau of the Public Debt to control and verify access to 
all Parkersburg, West Virginia Public Debt facilities.
 
Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be disclosed to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing a statute, rule, regulation, order, or 
license;
    (2) A Federal, State, or local agency maintaining civil, criminal, 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, or in connection with criminal law proceedings, or in 
response to a subpoena;
    (4) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, 
arbitrators and other parties responsible for the administration of the 
Federal labor-management program if needed in the performance of their 
authorized duties; and
    (6) To appropriate agencies, entities, and persons when (a) The 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are stored on paper, microform, or in 
electronic media.
 
Retrievability:
    Information on individuals can be retrieved by name or card number 
or other assigned identifier such as biometric or biographic 
information.
 
Safeguards:
    Both the central system and the peripheral system will have limited 
accessibility. Paper records and magnetic disks are maintained in 
locked file cabinets with access limited to those personnel whose 
official duties require access, such as the systems manager, Bureau 
security officials, and employee relations specialists. Access to 
terminals is limited through the use of passwords to those personnel 
whose official duties require access.
 
Retention and Disposal:
    The retention period is for five years. Paper and microform records 
ready for disposal are destroyed by shredding or maceration. Records in 
electronic media are electronically erased using accepted techniques.
 
System Manager and Address:
    Assistant Commissioner, Office of Management Services, Division of 
Security and Emergency Programs, Bureau of the Public Debt, 200 Third 
Street, Parkersburg, WV 26106-5312.
 
Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests that do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.
 
Record Access Procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without a photograph, but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must state whether the requester wishes to be 
notified that the record exists or desires to inspect or obtain a copy 
of the record. If a copy of the record is desired, the requester must 
agree to pay the fees for copying the documents in accordance with 31 
CFR 1.26(d)(2)(ii).
 
Contesting Record Procedures:
    Initial amendment requests:
    (1) A request by an individual contesting the content of records or 
for correction of records must be in writing, signed by the individual 
involved,
 
Page 51138
 
identify the system of records, and clearly state that the request is 
made pursuant to the Privacy Act of 1974. If the request is made in 
person, identity may be established by the presentation of a single 
official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
instead showing a name and signature. If the request is made by mail, 
identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must specify:
    (a) The dates of records in question,
    (b) The specific records alleged to be incorrect,
    (c) The correction requested, and
    (d) The reasons.
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records, and clearly state that it is made pursuant to 
the Privacy Act of 1974. If the individual is making an appeal in 
person, identity may be established by the presentation of a single 
official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
showing a name and signature. If the individual is making an appeal by 
mail, identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Bureau of the Public Debt or the delegate of such officer. Appeals 
must be mailed to or delivered personally to: Chief Counsel, Bureau of 
the Public Debt, 799 9th Street, NW., Washington, DC 20239-0001 (or as 
otherwise provided for in the applicable appendix to 31 CFR part 1, 
subpart C), within 35 days of the individual's receipt of the initial 
denial of the requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify:
    (a) The records to which the appeal relates,
    (b) The date of the initial request made for correction of the 
records, and
    (c) The date the initial denial of the request for correction was 
received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.
 
Record Source Categories:
    The individual concerned, his/her supervisor, or an official of the 
individual's firm or agency.
 
Exemptions Claimed for the System:
    None.
TREASURY/BPD.005
 
System Name:
    Employee Assistance Records--Treasury/BPD.
 
System Location(s):
    This system covers Bureau of the Public Debt employee assistance 
records that are maintained by another Federal, State, or local 
government, or contractor under an agreement with the Bureau of the 
Public Debt directly or through another entity to provide the Employee 
Assistance Program (EAP) functions. The address of the other agency or 
contractor may be obtained from the system manager below.
 
Categories of Individuals Covered by the System:
    Bureau of the Public Debt employees and former employees who will 
be or have been counseled, either by self-referral or supervisory-
referral regarding alcohol or drug abuse, emotional health, or other 
personal problems. Where applicable, this system also covers family 
members of these employees when the family member utilizes the services 
of the EAP as part of the employee's counseling or treatment process.
 
Categories of Records in the System:
    This system contains records of each employee and, in some cases, 
family members of the employee who have utilized the Employee 
Assistance Program for an alcohol, drug, emotional, or personal 
problem. Examples of information which may be found in each record are 
the individual's name, social security number, date of birth, grade, 
job title, home address, telephone numbers, supervisor's name and 
telephone number, assessment of problem, and referrals to treatment 
facilities and outcomes.
 
Authority for Maintenance of the System:
    5 U.S.C. 301, 7361, 7362, 7904; 44 U.S.C. 3101.
 
Purpose(s):
    To provide a history and record of the employee counseling session.
 
Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be disclosed to:
    (1) An entity under contract with the Bureau of the Public Debt for 
the purpose of providing the EAP function;
    (2) Medical personnel to the extent necessary to meet a bona fide 
medical emergency in accordance with the Confidentiality of Alcohol and 
Drug Abuse Patient Records regulations
    (42 CFR part 2);
    (3) Qualified personnel for the purpose of conducting scientific 
research, management audits, financial audits, or program evaluation, 
provided individual identifiers are not disclosed in any manner, in 
accordance with the Confidentiality of Alcohol and Drug Abuse Patient 
Records regulations (42 CFR part 2);
    (4) A third party upon authorization by an appropriate order of a 
court of competent jurisdiction granted after application showing good 
cause therefore, in accordance with the Confidentiality of Alcohol and 
Drug Abuse Patient Records regulations (42 CFR part 2);
    (5) The Department of Justice or other appropriate Federal agency 
in defending claims against the United States when the records are not 
covered by the Confidentiality of Alcohol and Drug Abuse Patient 
Records regulations at 42 CFR part 2; and
    (6) To appropriate agencies, entities, and persons when (a) The 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
Page 51139
 
Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are stored on paper, microform, or in 
electronic media.
 
Retrievability:
    These records are retrieved by the name and social security number 
or other assigned identifier of the individual on whom they are 
maintained.
 
Safeguards:
    Records are maintained in a secure room in a locked file cabinet, 
safe, or similar container when not in use. Automated records are 
protected by restricted access procedures. Access to records is 
strictly limited to agency or contractor officials with a bona fide 
need for the records. When the Bureau of the Public Debt contracts with 
an entity for the purpose of providing the EAP functions, the 
contractor shall be required to maintain Privacy Act safeguards with 
respect to such records.
 
Retention and Disposal:
    The retention period is three years after termination of counseling 
or until any litigation is resolved, after which the records are 
destroyed.
 
System Manager and Address:
    Executive Director, Administrative Resource Center, Human Resources 
Operations Division, Bureau of the Public Debt, 200 Third Street, 
Parkersburg, WV 26106-5312.
 
Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests that do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.
 
Record Access Procedures:
    After you contact the contractor, following are the steps that will 
be required:
    (1) Submit requests to the contractor. For information about how to 
contact the contractor, write to the appropriate office as shown under 
``System Manager and Address'' above.
    (2) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without a photograph, but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The contractor reserves the right to require 
additional verification of an individual's identity.
    (3) The request must state whether the requester wishes to be 
notified that the record exists or desires to inspect or obtain a copy 
of the record. If a copy of the record is desired, the requester must 
agree to pay the fees for copying the documents in accordance with 31 
CFR 1.26(d)(2)(ii).
 
Contesting Record Procedures:
    Initial amendment requests: After you contact the contractor, 
following are the steps that will be required:
    (1) A request by an individual contesting the content of records or 
for correction of records must be in writing, signed by the individual 
involved, identify the system of records, and clearly state that the 
request is made pursuant to the Privacy Act of 1974. If the request is 
made in person, identity may be established by the presentation of a 
single official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
instead showing a name and signature. If the request is made by mail, 
identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The contractor reserves 
the right to require additional verification of an individual's 
identity.
    (2) Submit requests to the contractor. For information about how to 
contact the contractor, write to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must specify:
    (a) The dates of records in question,
    (b) The specific records alleged to be incorrect,
    (c) The correction requested, and
    (d) The reasons.
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records, and clearly state that it is made pursuant to 
the Privacy Act of 1974. If the individual is making an appeal in 
person, identity may be established by the presentation of a single 
official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
showing a name and signature. If the individual is making an appeal by 
mail, identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Bureau of the Public Debt or the delegate of such officer. Appeals 
must be mailed to or delivered personally to: Chief Counsel, Bureau of 
the Public Debt, 799 9th Street, NW., Washington, DC 20239-0001 (or as 
otherwise provided for in the applicable appendix to 31 CFR part 1, 
subpart C), within 35 days of the individual's receipt of the initial 
denial of the requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify:
    (a) The records to which the appeal relates,
    (b) The date of the initial request made for correction of the 
records, and
    (c) The date the initial denial of the request for correction was 
received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.
 
Record Source Categories:
    Information in this system of records comes from the individual to 
whom it applies, the supervisor of the individual if the individual was 
referred by a supervisor, or the contractor's staff member who records 
the counseling session.
 
Exemptions Claimed for the System:
    None.
TREASURY/BPD.006
 
System Name:
    Health Service Program Records--Treasury/BPD.
 
System Location(s):
    Bureau of the Public Debt locations at 200 Third Street, 
Parkersburg, WV; and Avery Street Building, 320 Avery Street, 
Parkersburg, WV.
 
Page 51140
 
Categories of Individuals Covered by the System:
    (1) Bureau of the Public Debt employees who receive services under 
the Federal Employee Health Services Program from the Bureau of the 
Public Debt Health Unit in Parkersburg, West Virginia.
    (2) Federal employees of other organizations in the Parkersburg, 
West Virginia vicinity who receive services under the Federal Employee 
Health Services Program from the Bureau of the Public Debt Health Unit 
in Parkersburg, West Virginia.
    (3) Non-Federal individuals working in or visiting the buildings, 
who may receive emergency treatment from the Bureau of the Public Debt 
Health Unit in Parkersburg, West Virginia.
 
Categories of Records in the System:
    This system is comprised of records developed as a result of an 
individual's utilization of services provided under the Federal 
Government's Health Service Program. These records contain information 
such as: Examination, diagnostic, assessment and treatment data; 
laboratory findings; nutrition and dietetic files; nursing notes; 
immunization records; blood donor records; CPR training; First Aider; 
names, Social Security number, date of birth, handicap code, addresses, 
and telephone numbers of individual; name, address, and telephone 
number of individual's physician; name, address, and telephone number 
of hospital; name, address, and telephone number of emergency contact; 
and information obtained from the individual's physician; and record of 
requested accesses by any Bureau of the Public Debt employee (other 
than Health Unit personnel) who has an official need for the 
information.
 
Note:
 
    This system does not cover records related to counseling for 
drug, alcohol, or other problems covered by System No. Treasury/
BPD.005-Employee Assistance Records. Medical records relating to a 
condition of employment or an on-the-job occurrence are covered by 
the Office of Personnel Management's System of Records No. OPM/GOVT-
10-Employee Medical File System Records.
 
Authority for maintenance of the system:
    5 U.S.C. 7901.
 
Purpose(s):
    These records document an individual's utilization on a voluntary 
basis of health services provided under the Federal Government's Health 
Service Program at the Health Unit at the Bureau of the Public Debt in 
Parkersburg, West Virginia. Data is necessary to ensure proper 
evaluation, diagnosis, treatment, and referral to maintain continuity 
of care; a medical history of care received by the individual; planning 
for further care of the individual; a means of communication among 
health care members who contribute to the individual's care; a legal 
document of health care rendered; a tool for evaluating the quality of 
health care rendered.
 
Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be disclosed to:
    (1) Medical personnel under a contract agreement with the Bureau of 
the Public Debt;
    (2) A Federal, State, or local public health service agency as 
required by applicable law, concerning individuals who have contracted 
certain communicable diseases or conditions. Such information is used 
to prevent further outbreak of the disease or condition;
    (3) Appropriate Federal, State, or local agencies responsible for 
investigation of an accident, disease, medical condition, or injury as 
required by pertinent legal authority;
    (4) The Department of Justice when seeking legal advice or when
    (a) The Department of the Treasury (agency) or
    (b) The Bureau of the Public Debt, or
    (c) Any employee of the agency in his or her official capacity, or
    (d) Any employee of the agency in his or her individual capacity 
where the Department of Justice has agreed to represent the employee, 
or
    (e) The United States, where the agency determines that litigation 
is likely to affect the agency or the Bureau of the Public Debt, is a 
party to litigation or has an interest in such litigation, and the use 
of such records by the Department of Justice is deemed by the agency to 
be relevant and necessary to the litigation;
    (5) A Federal agency responsible for administering benefits 
programs in connection with a claim for benefits filed by an employee;
    (6) A Congressional office from the record of an individual in 
response to an inquiry from the Congressional office made at the 
request of that individual;
    (7) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, or in response to a subpoena or in connection with 
criminal law proceedings; and
    (8) To appropriate agencies, entities, and persons when (a) The 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are stored on paper, or in electronic media.
 
Retrievability:
    These records are retrieved by the name or other assigned 
identifier of the individual to whom they pertain.
 
Safeguards:
    These records are maintained in a secured room with access limited 
to Health Unit personnel whose duties require access. Medical personnel 
under a contract agreement who have access to these records are 
required to maintain adequate safeguards with respect to such records.
 
Retention and Disposal:
    Records are maintained in accordance with National Archives and 
Records Administration retention schedules. Paper and microform records 
ready for disposal are destroyed by shredding or maceration. Records in 
electronic media are electronically erased using accepted techniques.
 
System Manager and Address:
    Assistant Commissioner, Office of Management Services, Division of 
Security and Emergency Programs, Bureau of the Public Debt, 200 Third 
Street, Parkersburg, WV 26106-5312.
 
Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1,
 
Page 51141
 
subpart C). Requests that do not comply fully with these procedures may 
result in noncompliance with the request, but will be answered to the 
extent possible.
 
Record Access Procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without a photograph, but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must state whether the requester wishes to be 
notified that the record exists or desires to inspect or obtain a copy 
of the record. If a copy of the record is desired, the requester must 
agree to pay the fees for copying the documents in accordance with 31 
CFR 1.26(d)(2)(ii). An individual who requests access to a Health 
Service Program Record shall, at the time the request is made, 
designate in writing the name of a responsible representative who will 
be willing to review the record and inform the subject individual of 
its content. This does not permit the representative to withhold the 
records from the requester. Rather, the representative is expected to 
provide access to the records while explaining sensitive or complex 
information contained in the records.
 
Contesting Record Procedures:
    Initial amendment requests:
    (1) A request by an individual contesting the content of records or 
for correction of records must be in writing, signed by the individual 
involved, identify the system of records, and clearly state that the 
request is made pursuant to the Privacy Act of 1974. If the request is 
made in person, identity may be established by the presentation of a 
single official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
instead showing a name and signature. If the request is made by mail, 
identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must specify:
    (a) The dates of records in question,
    (b) The specific records alleged to be incorrect,
    (c) The correction requested, and
    (d) The reasons.
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records, and clearly state that it is made pursuant to 
the Privacy Act of 1974. If the individual is making an appeal in 
person, identity may be established by the presentation of a single 
official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
showing a name and signature. If the individual is making an appeal by 
mail, identity may be established by the presentation of signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Bureau of the Public Debt or the delegate of such officer. Appeals 
must be mailed to or delivered personally to: Chief Counsel, Bureau of 
the Public Debt, 799 9th Street, NW., Washington, DC 20239-0001 (or as 
otherwise provided for in the applicable appendix to 31 CFR part 1, 
subpart C), within 35 days of the individual's receipt of the initial 
denial of the requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify:
    (a) The records to which the appeal relates,
    (b) The date of the initial request made for correction of the 
records, and
    (c) The date the initial denial of the request for correction was 
received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.
 
Record Source Categories:
    Information in this system of records comes from the individual to 
whom it applies; laboratory reports and test results; Health Unit 
physicians, nurses, and other medical technicians who have examined, 
tested, or treated the individual; the individual's personal physician; 
other Federal employee health units; and other Federal agencies.
 
Exemptions Claimed for the System:
    None.
TREASURY/BPD.007
 
System Name:
    Gifts to Reduce the Public Debt--Treasury/BPD.
 
System Location(s):
    Bureau of the Public Debt, 200 Third Street, Parkersburg, WV.
 
Categories of Individuals Covered by the System:
    Donors of gifts to reduce the public debt.
 
Categories of Records in the System:
    Correspondence; copies of checks, money orders, or other payments; 
copies of wills and other legal documents; and other material related 
to gifts to reduce the public debt received on or after October 1, 
1984, by the Bureau of the Public Debt either directly from the donor, 
through the donor's Congressional or other representative, or, since 
January 14, 2010, from the Financial Management Service.
 
Note:
    This system does not cover gifts to reduce the public debt received 
prior to October 1, 1984, when the Financial Management Service handled 
this function. This system of records does not cover gifts sent to 
other agencies, such as gifts sent with one's Federal income tax return 
to the Internal Revenue Service. This system does not include any other 
gifts to the United States.
 
Authority for Maintenance of the System:
    31 U.S.C. 3113.
 
Purpose(s):
    These records document the receipt from donors of gifts to reduce 
the public debt. They provide a record of correspondence acknowledging 
receipt, information concerning any legal matters, and a record of 
depositing the gift and accounting for it.
 
Page 51142
 
Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be disclosed to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing a statute, rule, regulation, order, or 
license;
    (2) A court, magistrate, or administrative tribunal in the course 
of presenting evidence including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, or in response to a subpoena, or in connection with 
criminal law proceedings;
    (3) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Agents or contractors of the Department for the purpose of 
administering the public debt of the United States;
    (5) A legal representative of a deceased donor for the purpose of 
properly administering the estate of the deceased;
    (6) The Internal Revenue Service for the purpose of confirming 
whether a tax-deductible event has occurred;
    (7) The Department of Justice when seeking legal advice or when
    (a) The Department of the Treasury (agency) or
    (b) The Bureau of the Public Debt, or
    (c) Any employee of the agency in his or her official capacity, or
    (d) Any employee of the agency in his or her individual capacity 
where the Department of Justice has agreed to represent the employee, 
or
    (e) The United States, where the agency determines that litigation 
is likely to affect the agency or the Bureau of the Public Debt, is a 
party to litigation or has an interest in such litigation, and the use 
of such records by the Department of Justice is deemed by the agency to 
be relevant and necessary to the litigation;
    (8) To appropriate agencies, entities, and persons when (a) The 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are stored on paper, microform, or in 
electronic media.
 
Retrievability:
    These records are retrieved by the name of the donor; amount of 
gift; type of gift; date of gift; social security number of donor, if 
provided; control number; check number; State code; or other assigned 
identifier.
 
Safeguards:
    These records are maintained in controlled access areas. Automated 
records are protected by restricted access procedures. Checks and other 
payments are stored in locked safes with access limited to personnel 
whose duties require access.
 
Retention and Disposal:
    Records of gifts to reduce the public debt are maintained in 
accordance with National Archives and Records Administration retention 
schedules. Paper and microform records ready for disposal are destroyed 
by shredding or maceration. Records in electronic media are 
electronically erased using accepted techniques.
 
System Manager and Addresses:
    (A) Customer Service Records: Assistant Commissioner, Office of 
Retail Securities, Division of Accounting and Risk Management, Bureau 
of the Public Debt, 200 Third Street, Parkersburg, WV 26106-5312.
    (B) Accounting Records: Assistant Commissioner, Office of Public 
Debt Accounting, Bureau of the Public Debt, 200 Third Street, 
Parkersburg, WV 26106-5312.
 
Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests that do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.
 
Record Access Procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without a photograph, but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must state whether the requester wishes to be 
notified that the record exists or desires to inspect or obtain a copy 
of the record. If a copy of the record is desired, the requester must 
agree to pay the fees for copying the documents in accordance with 31 
CFR 1.26(d)(2)(ii).
 
Contesting Record Procedures:
    Initial amendment requests:
    (1) A request by an individual contesting the content of records or 
for correction of records must be in writing, signed by the individual 
involved, identify the system of records, and clearly state that the 
request is made pursuant to the Privacy Act of 1974. If the request is 
made in person, identity may be established by the presentation of a 
single official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
instead showing a name and signature. If the request is made by mail, 
identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must specify:
    (a) The dates of records in question,
    (b) The specific records alleged to be incorrect,
    (c) The correction requested, and
    (d) The reasons.
 
Page 51143
 
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records, and clearly state that it is made pursuant to 
the Privacy Act of 1974. If the individual is making an appeal in 
person, identity may be established by the presentation of a single 
official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
showing a name and signature. If the individual is making an appeal by 
mail, identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Bureau of the Public Debt or the delegate of such officer. Appeals 
must be mailed to or delivered personally to: Chief Counsel, Bureau of 
the Public Debt, 799 9th Street, NW., Washington, DC 20239-0001 (or as 
otherwise provided for in the applicable appendix to 31 CFR part 1, 
subpart C), within 35 days of the individual's receipt of the initial 
denial of the requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify:
    (a) The records to which the appeal relates,
    (b) The date of the initial request made for correction of the 
records, and
    (c) The date the initial denial of the request for correction was 
received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.
 
Record Source Categories:
    Information in this system of records comes from the individual to 
whom it applies, executors, administrators, and other involved persons.
 
Exemptions Claimed For The System:
    None.
TREASURY/BPD.008
 
System Name:
    Retail Treasury Securities Access Application--Treasury/BPD.
 
System Location(s):
    Bureau of the Public Debt locations at 200 Third Street, 
Parkersburg, WV; and 799 9th Street, NW., Washington, DC.
 
Categories of Individuals Covered by the System:
    Records cover those individuals who provide information to create 
an account in TreasuryDirect for the purchase of United States Treasury 
securities through the Internet.
 
Categories of Records in the System:
    This system collects and uses personal information to ensure the 
accurate identification of individuals who have an account in 
TreasuryDirect or to provide personalized service to these individuals. 
The types of personal information presently include or potentially 
could include the following:
    (a) Personal identifiers (name, including previous name used; 
social security number; date of birth; physical and electronic 
addresses; telephone, fax, and pager numbers);
    (b) Authentication aids (personal identification number, password, 
account number, shared-secret identifier, digitized signature, or other 
unique identifier).
 
Authority for Maintenance of the System:
    5 U.S.C. 301; 31 U.S.C. 3101, et seq.
 
Purpose(s):
    Information in this system of records is collected and maintained 
to identify the individuals doing electronic business with the Bureau 
of the Public Debt. The information is required for individuals who 
invest in Treasury securities by using the Internet to purchase 
securities and conduct related transactions. The records are also used 
to improve service to those individuals.
 
Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be disclosed to:
    (1) Appropriate Federal, State, local, or foreign agencies or other 
public authority responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing a statute, rule, 
regulation, order or license where the disclosing agency becomes aware 
of an indication of a violation or potential violation of civil or 
criminal law or regulation;
    (2) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, or in response to a court-ordered subpoena, or in 
connection with criminal law proceedings where relevant or potentially 
relevant to a proceeding;
    (3) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Agents or contractors who have been engaged to assist the 
Bureau of the Public Debt in the performance of a service related to 
this system of records and who need to have access to the records in 
order to perform the activity;
    (5) The Department of Justice when seeking legal advice or when
    (a) The Department of the Treasury (agency) or
    (b) The Bureau of the Public Debt, or
    (c) Any employee of the agency in his or her official capacity, or
    (d) Any employee of the agency in his or her individual capacity 
where the Department of Justice has agreed to represent the employee, 
or
    (e) The United States, where the agency determines that litigation 
is likely to affect the agency or the Bureau of the Public Debt, is a 
party to litigation or has an interest in such litigation, and the use 
of such records by the Department of Justice is deemed by the agency to 
be relevant and necessary to the litigation; and
    (6) To appropriate agencies, entities, and persons when (a) The 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained on electronic media, multiple client-server 
platforms that are backed up to magnetic tape, microform, or other 
storage media, and/or hard copy.
 
Retrievability:
    Records may be retrieved by name, alias names, social security 
number, account number, or other unique identifier.
 
Page 51144
 
Safeguards:
    The Bureau of the Public Debt has Internet firewall security via 
hardware and software configurations as well as specific monitoring 
tools. Records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords, sign-on protocols, 
and user authentication that are periodically changed. Only employees 
whose official duties require access are allowed to view, administer, 
and control these records.
 
Retention and Disposal:
    Records are disposed of at varying intervals in accordance with 
records retention schedules reviewed and approved by the National 
Archives and Records Administration (NARA). Paper and microform records 
ready for disposal are destroyed by shredding or maceration. Records in 
electronic media are electronically erased using accepted techniques.
 
System Manager and Address:
    Assistant Commissioner, Office of Retail Securities, Bureau of the 
Public Debt, 200 3rd Street, Parkersburg, WV 26106-5312
 
Notification Procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests that do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.
 
Record Access Procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without a photograph, but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must state whether the requester wishes to be 
notified that the record exists or desires to inspect or obtain a copy 
of the record. If a copy of the record is desired, the requester must 
agree to pay the fees for copying the documents in accordance with 31 
CFR 1.26(d)(2)(ii).
 
Contesting Record Procedures:
    Initial amendment requests:
    (1) A request by an individual contesting the content of records or 
for correction of records must be in writing, signed by the individual 
involved, identify the system of records, and clearly state that the 
request is made pursuant to the Privacy Act of 1974. If the request is 
made in person, identity may be established by the presentation of a 
single official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
instead showing a name and signature. If the request is made by mail, 
identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Submit requests to the appropriate office as shown under 
``System Manager and Address'' above.
    (3) The request must specify:
    (a) The dates of records in question,
    (b) The specific records alleged to be incorrect,
    (c) The correction requested, and
    (d) The reasons.
    (4) The request must include available evidence in support of the 
request.
    Appeals from an initial denial of a request for correction of 
records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records, and clearly state that it is made pursuant to 
the Privacy Act of 1974. If the individual is making an appeal in 
person, identity may be established by the presentation of a single 
official document bearing the individual's photograph or by the 
presentation of two items of identification without a photograph, but 
showing a name and signature. If the individual is making an appeal by 
mail, identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Bureau of the Public Debt or the delegate of such officer. Appeals 
must be mailed to or delivered personally to: Chief Counsel, Bureau of 
the Public Debt, 799 9th Street, NW., Washington, DC 20239-0001 (or as 
otherwise provided for in the applicable appendix to 31 CFR part 1, 
subpart C), within 35 days of the individual's receipt of the initial 
denial of the requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify:
    (a) The records to which the appeal relates,
    (b) The date of the initial request made for correction of the 
records, and
    (c) The date the initial denial of the request for correction was 
received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.
 
Record Source Categories:
    Information is provided by the individual covered by this system of 
records or, with their authorization, is derived from other systems of 
records.
 
Exemptions Claimed for the System:
    None.
TREASURY/BPD.009
 
System Name:
    U.S. Treasury Securities Fraud Information System--Treasury/BPD.
 
System Location(s):
    The system of records is located at the Bureau of the Public Debt 
in Parkersburg, WV and Washington, DC as well as the Federal Reserve 
Banks of Philadelphia, Pittsburgh, and Minneapolis. This system also 
covers the Bureau of the Public Debt records that are maintained by 
contractor(s) under agreement. The system manager(s) maintain(s) the 
system location of these records. The address(es) of the contractor(s) 
may be obtained from the system manager(s) below.
 
Categories of Individuals Covered by the System:
    Individuals under investigation or who make inquiries or report 
fraudulent
 
Page 51145
 
or suspicious activities related to Treasury securities and other U.S. 
obligations.
 
Categories of Records in the System:
    The types of personal information collected/used by this system are 
necessary to ensure the accurate identification of individuals who 
report or make fraudulent transactions involving Treasury securities 
and other U.S. obligations. The types of personal information 
potentially could include the following:
    (1) Personal identifiers (name, including previous name used, and 
aliases; social security number; tax identification number; physical 
and electronic addresses; telephone, fax, and pager numbers); and
    (2) Authentication aids (personal identification number, password, 
account number, credit card number, shared-secret identifier, digitized 
signature, or other unique identifier).
    Supporting records may contain correspondence between the Bureau of 
the Public Debt and the entity or individual submitting a complaint or 
inquiry, correspondence between the Bureau of the Public Debt and the 
Department of the Treasury, or correspondence between the Bureau of the 
Public Debt and law enforcement, regulatory bodies, or other third 
parties.
 
Authority for Maintenance of the System:
    31 U.S.C. 321(a)(5), 31 U.S.C. 333, 31 U.S.C. 3101, et seq. 31 
U.S.C. 5318, and 5 U.S.C. 301.
 
Purpose(s):
    Records in this system are used to: (1) Identify and monitor 
fraudulent and suspicious activity related to Treasury securities and 
other U.S. obligations; (2) ensure that the Bureau of the Public Debt 
provides a timely and appropriate notification of a possible violation 
of law to law enforcement and regulatory agencies; (3) protect the 
Government and individuals from fraud and loss; (4) prevent the misuse 
of Treasury names and symbols on fraudulent instruments; and, (5) 
compile summary reports that conform with the spirit of the USA Patriot 
Act's anti-terrorism financing provisions and the Bank Secrecy Act's 
anti-money laundering provisions, and submit the reports to the 
Financial Crimes Enforcement Network (FinCEN).
 
Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be disclosed to:
    (1) Congressional offices in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (2) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing a statute, rule, regulation, order, or 
license;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings or in 
response to a subpoena;
    (4) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (5) Agents or contractors who have been engaged to assist the 
Bureau of the Public Debt in the performance of a service related to 
this system of records and who need to have access to the records in 
order to perform the activity;
    (6) The Department of Justice when seeking legal advice or when
    (a) The Department of the Treasury (agency) or
    (b) The Bureau of the Public Debt, or
    (c) Any employee of the agency in his or her official capacity, or
    (d) Any employee of the agency in his or her individual capacity 
where the Department of Justice has agreed to represent the employee, 
or
    (e) The United States, where the agency determines that litigation 
is likely to affect the agency or the Bureau of the Public Debt, is a 
party to litigation or has an interest in such litigation, and the use 
of such records by the Department of Justice is deemed by the agency to 
be relevant and necessary to the litigation; and
    (7) To appropriate agencies, entities, and persons when (a) The 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained on electronic media, multiple client-server 
platforms that are backed-up to magnetic tape or other storage media, 
and/or hard copy.
 
Retrievability:
    Records may be retrieved by (name, alias name, social security 
number, tax identification number, account number, or other unique 
identifier).
 
Safeguards:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on protocols 
that are periodically changed. Only employees whose official duties 
require access are allowed to view, administer, and control these 
records. Copies of records maintained on computer have the same limited 
access as paper records.
 
Retention and Disposal:
    Records are maintained in accordance with National Archives and 
Records Administration retention schedules. Paper and microform records 
ready for disposal are destroyed by shredding or maceration. Records in 
electronic media are electronically erased using accepted techniques.
 
System Manager(s) and Address(es):
    (1) Assistant Commissioner, Office of Information Technology, 
Bureau of the Public Debt, 200 Third Street, Parkersburg, WV 26106-
5312.
    (2) Assistant Commissioner, Office of Retail Securities, Bureau of 
the Public Debt, 200 Third Street, Parkersburg, WV 26106-5312
    (3) Office of the Chief Counsel, Bureau of the Public Debt, 200 
Third Street, Parkersburg, WV 26106-5312
 
Notification Procedure:
    This system of records is exempt from the Privacy Act provision on 
notification procedures. (See ``Exemptions Claimed for the System,'' 
below.) An individual wishing to be notified if he or she is named in 
non-exempt records maintained in this system must submit a written 
request to the Disclosure Officer. See 31 CFR part 1, Subpart C, 
appendix I.
 
Identification Requirements:
    An individual seeking notification through the mail must establish 
his or her identity by providing a signature
 
Page 51146
 
and an address as well as one other identifier bearing the individual's 
name and signature (such as a photocopy of a driver's license or other 
official document). An individual seeking notification in person must 
establish his or her identity by providing proof in the form of a 
single official document bearing a photograph (such as a passport or 
identification badge) or two items of identification that bear both a 
name and signature. Alternatively, identity may be established by 
providing a notarized statement, swearing or affirming to an 
individual's identity, and to the fact that the individual understands 
the penalties provided in 5 U.S.C. 552a(i)(3) for requesting or 
obtaining information under false pretenses. Additional documentation 
establishing identity or qualification for notification may be 
required, such as in an instance where a legal guardian or 
representative seeks notification on behalf of another individual.
 
Record Access Procedures:
    This system of records is exempt from the Privacy Act provision on 
record access procedures. (See ``Notification Procedure'' above.)
 
Contesting Record Procedures:
    This system of records is exempt from the Privacy Act provision on 
contesting record procedures. (See ``Notification Procedure'' above.)
 
Record Source Categories:
    This system of records is exempt from the Privacy Act provision 
that requires that record source categories be reported. (See 
``Exemptions Claimed for the System,'' below.)
 
Exemptions Claimed for the System:
    Records maintained in this system have been designated as exempt 
from 5 U.S.C. 552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), 
(H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2). See 31 CFR 1.36.
 
y[FR Doc. 2011-20949 Filed 8-16-11; 8:45 am]
BILLING CODE 4810-39-P
 
 
 
Last Updated: 9/2/2011 3:17 PM

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