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FOIA

 Federal Register / Vol. 74, No. 93 Notices

[Federal Register: May 15, 2009 (Volume 74, Number 93)]
[Notices]               
[Page 23006-23021]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr15my09-123]                         
 
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DEPARTMENT OF THE TREASURY
 
Fiscal Service
 
 
Financial Management Service; Privacy Act of 1974: Systems of 
Records
 
AGENCY: Financial Management Service, Fiscal Service, Treasury.
 
ACTION: Notice of systems of records.
 
-----------------------------------------------------------------------
 
SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, Financial Management Service is 
publishing its inventory of Privacy Act systems of records.
 
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. 
A-130, Financial Management Service (FMS) has completed a review of its 
Privacy Act systems of records notices to identify minor changes to 
those notices. FMS' Privacy Act systems of records were last published 
on June 14, 2005 at 70 FR 34522-34535.
    The following system of records was added to FMS' inventory of 
Privacy Act notices since June 14, 2005: FMS.006--Direct Deposit 
Enrolment Records, published October 12, 2005 at 70 FR 59395.
    On May 22, 2007, the Office of Management and Budget (OMB) issued 
Memorandum M-07-16 entitled ``Safeguarding Against and Responding to 
the Breach of Personally Identifiable Information.'' It required 
agencies to publish the routine use recommended by the President's 
Identity Theft Task Force. As part of that effort, the Department 
published the notice of the proposed routine use on October 3, 2007, at 
72 FR 56434, and it was effective on November 13, 2007. The new routine 
use has been added to each FMS system of records below.
    The systems notices are reprinted in their entirety following the 
Table of Contents.
 
Systems Covered by This Notice
 
    This notice covers all systems of records adopted by FMS up to 
August 1, 2008. The systems notices are reprinted in their entirety 
following the Table of Contents.
 
    Dated: May 12, 2009.
Elizabeth Cuffe,
Deputy Assistant Secretary Privacy and Treasury Records.
 
Financial Management Service (FMS)
 
Table of Contents
 
FMS.001--Administrative Records.
FMS.002--Payment Issue Records for Regular Recurring Benefit 
Payments.
FMS.003--Claims and Inquiry Records on Treasury Checks, and 
International Claimants.
FMS.004--Education and Training Records.
FMS.005--FMS Personnel Records.
FMS.006--Direct Deposit Enrollment Records.
FMS.007--Payroll and Pay Administration.
FMS.010--Records of Accountable Officers' Authority With Treasury.
FMS.012--Pre-complaint Counseling and Complaint Activities.
FMS.013--Gifts to the United States.
FMS.014--Debt Collection Operations System.
FMS.016--Payment Records for Other Than Regular Recurring Benefit 
Payments.
FMS.017--Collections Records.
TREASURY/FMS.001
 
SYSTEM NAME:
    Administrative Records--Treasury/Financial Management Service.
 
SYSTEM LOCATION:
    Financial Management Service, U.S. Department of the Treasury, 
Prince George's Metro Center II, 3700 East-West Highway, Room 144, 
Hyattsville, MD 20782. Also, please see Appendix I.
 
[Page 23007]
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Financial Management Service personnel.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Motor Vehicle Accident Reports; (2) Parking Permits; (3) 
Distribution list of individuals requesting various Treasury 
publications; (4) Treasury Credentials.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to:
    (1) Disclose to GSA for driver's permits, parking permits, accident 
reports, and credentials;
    (2) Disclose to GPO for servicing public on Treasury publications;
    (3) Disclose to appropriate agencies, entities, and persons when 
(a) the Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hardcopy/Electronic.
 
RETRIEVABILITY:
    By name and by Treasury publication.
 
SAFEGUARDS:
    Locked containers.
    Administrative Procedure--names are not given to anyone except 
those who control the listing.
 
RETENTION AND DISPOSAL:
    (1) Distribution List [printed materials]--destroy one year after 
the end of the fiscal year during which the records were created.
    (2) Motor Vehicle Accident Reports--destroy six years after the end 
of the fiscal year during which the records were created.
    (3) Treasury Credentials--destroy in accordance with National 
Archives and Records Administration General Records Schedule 11, item 
4.
    (4) Parking Permits--destroy two years after the end of the fiscal 
year during which the records were created.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Director, Facilities Management Division, Financial Management 
Service, U.S. Department of the Treasury, Prince George's Metro Center 
II, 3700 East-West Highway, Room 144, Hyattsville, MD 20782.
 
NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be sent to the 
Disclosure Officer, Financial Management Service, U.S. Department of 
the Treasury, Liberty Center Building, 401 14th St., SW., Washington, 
DC 20227. All individuals making inquiries should provide with their 
request as much descriptive matter as is possible to identify the 
particular record desired. The system manager will advise as to whether 
the Service maintains the record requested by the individual.
 
RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.
 
CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.
 
RECORD SOURCE CATEGORIES:
    Financial Management Service personnel.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
Appendix I to FMS.001
     Motor Vehicle Accident Reports: Prince George's Metro 
Center II, 3700 East-West Highway, Room 127, Hyattsville, MD 20782.
     Parking Permits: 1. Prince George's Metro Center II, 3700 
East-West Highway, Room 127, Hyattsville, MD 20782. 2. Liberty Center 
Building, 401 14th Street, SW., Room 118, Washington, DC 20227.
     Distribution List: Prince George's Metro Center II, 3700 
East-West Highway, Hyattsville, MD 20782.
     Treasury Credentials: Prince George's Metro Center II, 
3700 East-West Highway, Room 158-B, Hyattsville, MD 20782.
TREASURY/FMS.002
 
SYSTEM NAME:
    Payment Issue Records for Regular Recurring Benefit Payments--
Treasury/Financial Management Service.
 
SYSTEM LOCATION:
    The Financial Management Service, U.S. Department of the Treasury, 
Washington, DC 20227 and Hyattsville, MD 20782. Records maintained at 
Financial Centers in five regions: Austin, TX; Birmingham, AL; Kansas 
City, MO; Philadelphia, PA; and San Francisco, CA.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Beneficiaries of Title II of the Social Security Act.
    (2) Beneficiaries of Title XVI of the Social Security Act.
    (3) Beneficiaries of the Civil Service Retirement System.
    (4) Beneficiaries of the Railroad Retirement System.
    (5) Beneficiaries of the Department of Veterans Affairs.
    (6) Holders of Series H and HH Bonds (interest payment).
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Payment issue records for regular recurring benefit payments 
showing name, check number and symbol, or other identification, 
address, account number, payment amount, and date of issuance for each 
of the categories of individuals listed above.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Executive Order 6166, dated June 10, 1933.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to:
    (1) Disclose to banking industry for payment verification;
    (2) Disclose to Federal investigative agencies, Departments and 
agencies for whom payments are made, and payees;
    (3) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (4) Disclose information to a Federal, State, or local agency 
maintaining civil,
 
[Page 23008]
 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant or necessary to 
the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (5) Disclose information to a court, magistrate, or administrative 
tribunal of competent jurisdiction;
    (6) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (7) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (8) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (9) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (10) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (11) Disclose information concerning delinquent debtors to Federal 
creditor agencies, their employees, or their agents for the purpose of 
facilitating or conducting Federal administrative offset, Federal tax 
refund offset, Federal salary offset, or for any other authorized debt 
collection purpose;
    (12) Disclose information to any State, Territory or Commonwealth 
of the United States, or the District of Columbia to assist in the 
collection of State, Commonwealth, Territory or District of Columbia 
claims pursuant to a reciprocal agreement between FMS and the State, 
Commonwealth, Territory or the District of Columbia;
    (13) Disclose to the Defense Manpower Data Center and the United 
States Postal Service and other Federal agencies through authorized 
computer matching programs for the purpose of identifying and locating 
individuals who are delinquent in their repayment of debts owed to the 
Department or other Federal agencies in order to collect those debts 
through salary offset and administrative offset, or by the use of other 
debt collection tools;
    (14) Disclose information to a contractor of the Financial 
Management Service for the purpose of performing routine payment 
processing services, subject to the same limitations applicable to FMS 
officers and employees under the Privacy Act;
    (15) Disclose information to a fiscal or financial agent of the 
Financial Management Service, its employees, agents, and contractors, 
or to a contractor of the Financial Management Service, for the purpose 
of ensuring the efficient administration of payment processing 
services, subject to the same or equivalent limitations applicable to 
FMS officers and employees under the Privacy Act; and
    (16) Disclose information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hardcopy/Electronic.
 
RETRIEVABILITY:
    By account number.
 
SAFEGUARDS:
    Computer password system, card-key entry system, limited to 
authorized personnel.
 
RETENTION AND DISPOSAL:
    Disposal is not authorized at this time.\1\
---------------------------------------------------------------------------
 
    \1\ FMS has submitted a records schedule to the National 
Archives and Records Administration (NARA) with a proposed retention 
period of seven years. Until NARA approves the proposed records 
schedule, disposal is not authorized.
---------------------------------------------------------------------------
 
SYSTEM MANAGER(S) AND ADDRESS:
    Chief Disbursing Officer, Financial Management Service, 401 14th 
Street, SW., Washington, DC 20227.
 
NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th Street, SW., 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The system manager will advise 
as to whether the Service maintains the record requested by the 
individual.
 
RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR, part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.
 
CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.
 
RECORD SOURCE CATEGORIES:
    Voucher certifications by Departments and agencies for whom 
payments are made.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS.003
 
SYSTEM NAME:
    Claims and Inquiry Records on Treasury Checks, and International 
Claimants--Treasury/Financial Management Service.
 
SYSTEM LOCATION:
    Financial Management Service, U.S. Department of the Treasury, 
Prince George's Metro Center II, 3700 East-West Highway, Room 727D, 
Hyattsville, MD 20782.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Payees and holders of Treasury checks, (2) Claimants awarded 
benefits under the War Claims Act and the International Claims 
Settlement Act of 1949.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Treasury check claim file: Treasury check, claim of payee with 
name and address, settlement action taken.
    (2) Awards for claims for losses sustained by individuals.
 
 AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; (1) For Treasury check claims--31 U.S.C. 71 with 
delegation of authority from Comptroller General of the United States; 
(2) International claims--50 U.S.C. 2012; 22 U.S.C. 1627, 1641, 1642.
 
[Page 23009]
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    (a) Information is routinely disclosed to endorsers concerning 
checks for which there is liability, Federal agencies, State and local 
law enforcement agencies, General Accounting Office, Congressional 
offices and media assistance offices on behalf of payee claimants.
    (b) International Claims--Information in files is used by claimants 
(awardees) and their representatives, Foreign Claims Settlement 
Commission, and Congressmen. These records and information in the 
records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal of competent jurisdiction;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (9) Disclose information to the public when attempts by FMS to 
locate the claimant have been unsuccessful. This information is limited 
to the claimant's name and city and state of last known address, and 
the amount owed to the claimant. (This routine use does not apply to 
the Iran Claims Program or the Holocaust Survivors Claims Program or 
other claims programs that statutorily prohibit disclosure of claimant 
information); and
    (10) Disclose information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hardcopy/Electronic.
 
RETRIEVABILITY:
    (1) Name of payee and check number and symbol.
    (2) Alpha cross-reference to case number.
    (3) Name of claimant or alpha reference to claim number.
 
SAFEGUARDS:
    (1) Secured building.
    (2) Secured files in secured building.
 
RETENTION AND DISPOSAL:
    Disposal of electronic Treasury check claims records is not 
authorized at this time.\2\ Hardcopy international claims records are 
scheduled to be destroyed 10 years after the end of the fiscal year in 
which the case was closed.
---------------------------------------------------------------------------
 
    \2\ FMS has submitted a records schedule to the National 
Archives and Records Administration (NARA) with a proposed retention 
period of seven years for most electronic Treasury check claims 
records, and a proposed retention period of 20 years for certain 
trust-fund-related records. Until NARA approves the proposed records 
schedule, disposal is not authorized.
---------------------------------------------------------------------------
 
SYSTEM MANAGER(S) AND ADDRESS:
    Category 1: Director, Financial Processing Division, Prince 
George's Metro Center II, 3700 East-West Highway, Room 727D, 
Hyattsville, MD 20782. Category 2: Director, Funds Management Division, 
Prince George's Metro Center II, 3700 East-West Highway, Room 620D, 
Hyattsville, MD 20782.
 
NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th St., SW., 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The system managers will advise 
as to whether the Service maintains the record requested by the 
individual.
 
 RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to: Disclosure Officer, Financial Management Service, U.S. 
Department of the Treasury, 401 14th Street, SW., Washington, DC 20227. 
All individuals are urged to examine the rules of the U.S. Department 
of the Treasury published in 31 CFR Part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.
 
 CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.
 
 RECORD SOURCE CATEGORIES:
    (1) Individual payees of Treasury checks, endorsers of Treasury 
checks, investigative agencies, contesting claimants.
    (2) Awards certified to Treasury for payment by Foreign Claims 
Settlement Commission.
 
 EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS.004
 
SYSTEM NAME:
    Education and Training Records--Treasury/FMS.
 
SYSTEM LOCATION:
    Washington, DC 20227; Financial Management Service, U.S. Department 
of the Treasury, 1990 K Street, NW., Suite 300, Washington, DC 20006.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Government employees (including separated employees, in certain 
cases) and other individuals who access and apply for FMS training 
services.
 
[Page 23010]
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Personal Profile--Account Record;
    (2) Transcript Record;
    (3) Enrollment Status Record;
    (4) Job Skills Record;
    (5) Individual Development Plan Record;
    (6) Assessment Performance Results Record;
    (7) Managerial Approval/Disapproval Status Record;
    (8) Class Roster Record;
    (9) Certificate--Training Program Status Record;
    (10) Class Evaluation Record;
    (11) Payment Record;
    (12) Statistical Reports--retrievable by names: (a) Personnel 
Transcript Report, (b) Class Enrollment Report, (c) Class Payment/
Billing Report, (d) Status of Training Report, (e) Ad hoc Training 
Report, and (f) Other similar files or registers.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3720.
 
 PURPOSE(S):
    The purpose of this system is to maintain records about Government 
employees and other individuals who participate in FMS' education and 
training program. The information contained in the records will assist 
FMS in properly tracking individual training and accurately account for 
training revenue and expenditures generated through the FMS' training 
programs (for example, Learning Management System (LMS)). For FMS 
personnel, the records contained in FMS' training records will also 
assist managers' active participation in their employees' learning 
plans. FMS maintains the information necessary to ensure that FMS keeps 
accurate records related to classes, including a training participant's 
training and enrollment status, class completion information, 
transcripts and certificates of accomplishment. FMS also maintains the 
records to ensure that financial records pertaining to a training 
participant's payment for training fees are maintained accurately. FMS' 
training records will serve to report receipts to the appropriate 
Federal agency (currently the Treasury Department's Bureau of Public 
Debt) responsible for maintaining FMS' financial records for training. 
Finally, the information contained in the covered records will be used 
for collateral purposes related to the training processes, such as the 
collection of statistical information on training programs, development 
of computer systems, investigation of unauthorized or fraudulent 
activity related to submission of information to FMS for training 
program purposes and the collection of debts arising out of such 
activity.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local or foreign agencies 
responsible for investigating or prosecuting the violation of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A court, magistrate, or administrative tribunal, in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses, for the purpose of civil discovery, litigation, or 
settlement negotiations or in response to a subpoena, where relevant or 
potentially relevant to a proceeding, or in connection with criminal 
law proceedings;
    (3) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Federal agencies, financial institutions, and contractors for 
the purpose of performing financial management services, including, but 
not limited to, processing payments, investigating and rectifying 
possible erroneous reporting information, testing and enhancing related 
computer systems, creating and reviewing statistics to improve the 
quality of services provided, or conducting debt collection services;
    (5) Federal agencies, their agents and contractors for the purposes 
of facilitating the collection of receipts, determining the acceptable 
method of collection, the accounting of such receipts, and the 
implementation of programs related to the receipts being collected as 
well as status of their personnel training, statistical training 
information;
    (6) Financial institutions, including banks and credit unions, and 
credit card companies for the purpose of collections and/or 
investigating the accuracy of information required to complete 
transactions using electronic methods and for administrative purposes, 
such as resolving questions about a transaction;
    (7) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
    (8) Foreign governments in accordance with formal or informal 
international agreements and if they maintain proper administrative or 
financial controls related to the training activity;
    (9) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (10) Federal agencies, their agents and contractors, credit 
bureaus, and employers of individuals who owe delinquent debt when the 
debt arises from the unauthorized use of electronic payment methods. 
The information will be used for the purpose of collecting such debt 
through offset, administrative wage garnishment, referral to private 
collection agencies, litigation, reporting the debt to credit bureaus, 
or for any other authorized debt collection purpose;
    (11) Representatives of the National Archives and Records 
Administration (NARA) who are conducting records management inspections 
under authority of 44 U.S.C. 2904 and 2906; and
    (12) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hardcopy/Electronic.
 
 RETRIEVABILITY:
    Electronic training data (can be retrieved by Class Name and/or 
Organization Name and Participant Name. Electronic financial data can 
be retrieved by Name, Organization and payment information (Credit 
Card, Form 182, DD Form 1556, for example).
 
SAFEGUARDS:
    All hardcopy records are maintained in a secured building, secured 
room, and locked cabinets. FMS personnel access to training data is 
primarily for the purpose of using the training
 
[Page 23011]
 
services or administering the LMS. For technical and administrative 
purposes, non-FMS personnel access is limited to contractors who are 
maintaining the LMS system in the normal performance of their duties 
and have completed non-disclosure statements and undergone security 
background checks consistent with their access in accordance with the 
existing contract.
 
RETENTION AND DISPOSAL:
    Retention periods vary by record type, up to a maximum of 7 years 
after last training activity.
 
SYSTEM MANAGER AND ADDRESS:
    Assistant Commissioner, Management, Human Resources Division, 
Financial Management Service, U.S. Department of the Treasury, Prince 
George's Metro Center II, 3700 East-West Highway, Hyattsville, MD 
20782.
 
NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th St., SW., 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The system manager will advise 
as to whether the Service maintains the record requested by the 
individual.
 
RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974, 
as amended, concerning procedures for gaining access to or contesting 
records should write to the Disclosure Officer. All individuals are 
urged to examine the rules of the U.S. Department of the Treasury 
published in 31 CFR part 1, subpart C, and appendix G, concerning 
requirements of this Department with respect to the Privacy Act of 
1974.
 
CONTESTING RECORD PROCEDURES:
    See ``Record Access Procedures'' above.
 
RECORD SOURCE CATEGORIES:
    Information in this system is provided by: The individual on whom 
the record is maintained; the individual's employer, other governmental 
agency or educational institutions.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS.005
 
SYSTEM NAME:
    FMS Personnel Records--Treasury/Financial Management Service.
 
SYSTEM LOCATION:
    Financial Management Service, U.S. Department of the Treasury, 401 
14th St., SW., Washington, DC 20227; Financial Management Service, U.S. 
Department of the Treasury, Prince George's Metro Center II, 3700 East-
West Highway, Hyattsville, MD 20782.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Government employees (including separated employees, in certain 
cases) and applicants.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Locator Cards.
    (2) Incentive Awards Record.
    (3) Official Personnel Folder.
    (4) Personnel Roster.
    (5) Logs of SF-52's.
    (6) Correspondence File.
    (7) Position Listings.
    (8) Position Descriptions with Evaluation Statements.
    (9) Personnel Management Evaluation Survey Reports.
    (10) Request for Certification File.
    (11) Merit Promotion File.
    (12) Exit Interview File.
    (13) Performance File.
    (14) Statistical Reports--retrievable by names: (a) Personnel 
Status Report, (b) Ad Hoc Retiree Report, (c) Monthly EEO report, (d) 
Direct Hire Authority Report, (e) Registers Worked File, (f) Statements 
of Employment and Financial Interest, and (g) Other similar files or 
registers.
    (15) Training Course Nominations.
    (16) Evaluation of Training Program.
    (17) Tuition Assistance Files.
    (18) Senior Executive Service Development File.
    (19) Management Development File.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 10561, dated September 13, 1954, Federal Personnel 
Manual, and Title 5 of U.S.C. Code.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (9) Disclose information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
 STORAGE:
    Hardcopy/Electronic.
 
[Page 23012]
 
RETRIEVABILITY:
    Alphabetically by name; also in some instances by organization, 
then Social Security number.
 
SAFEGUARDS:
    Secured building, secured room, and locked cabinets. Non-FMS access 
is limited to investigators from OPM, etc., members of Fair Employment 
staff and Union officials.
 
RETENTION AND DISPOSAL:
    Delete/destroy in accordance with National Archives and Records 
Administration General Records Schedule 1.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Director, Personnel Management Division, Financial Management 
Service, U.S. Department of the Treasury, Prince George's Metro Center 
II, 3700 East-West Highway, Room 115-F, Hyattsville, MD 20782.
 
NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th St., SW., 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The system manager will advise 
as to whether the Service maintains the record requested by the 
individual.
 
RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.
 
CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.
 
RECORD SOURCE CATEGORIES:
    Applicant Personnel Action Forms (SF-50), SF-171 (completed by 
applicant), Payroll Actions References, Educational Institutions, etc.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS.006
 
SYSTEM NAME:
    Direct Deposit Enrollment Records--Treasury/Financial Management 
Service.
 
SYSTEM LOCATION:
    Records are located at the Federal Reserve Bank, acting in its 
capacity as Treasury's fiscal agent, 2200 North Pearl Street, Dallas, 
Texas 75201.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who enroll with the FMS to receive Federal payments 
from the Federal Government via an electronic funds transfer program 
known as ``Direct Deposit.''
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    The records may contain identifying information, such as an 
individual's name(s), social security number, home address, home and 
work telephone number, and personal e-mail address (home and work); 
information about an individual's bank account(s) and other types of 
accounts to which payments are made, such as the individual's bank 
account number and the financial institution routing and transit 
number; information about an individual's payments received from the 
United States, including the type of payment received and the Federal 
agency responsible for authorizing the payment.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3332.
 
PURPOSE(S):
    The purpose of this system is to maintain records about individuals 
who wish to enroll in the Direct Deposit program in order to receive 
Federal payments directly to a bank account or other similar type of 
account via electronic funds transfer, rather than by paper check. The 
records are used to process Direct Deposit enrollment applications that 
may be received directly by FMS, its fiscal agents, and/or contractors. 
The records are collected and maintained to guarantee that Direct 
Deposit enrollment applications are processed properly to ensure that a 
recipient's Federal payment will be disbursed to the correct account. 
Without the appropriate information, FMS, its fiscal agents and 
contractors, would not be able to process the Direct Deposit enrollment 
application as requested by the individual authorizing the Direct 
Deposit. The information will also be used for collateral purposes 
related to the processing of Direct Deposit enrollments, such as 
collection of statistical information on operations, development of 
computer systems, investigation of unauthorized or fraudulent activity, 
and the collection of debts arising out of such activity.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local or foreign agencies 
responsible for investigating or prosecuting the violation of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license, where the disclosing agency becomes aware of a potential 
violation of civil or criminal law or regulation;
    (2) A court, magistrate, or administrative tribunal, in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses, for the purpose of civil discovery, litigation, or 
settlement negotiations or in response to a subpoena, where relevant or 
potentially relevant to a proceeding, or in connection with criminal 
law proceedings;
    (3) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Fiscal agents, financial agents, financial institutions, and 
contractors for the purpose of processing Direct Deposit enrollment 
applications, including, but not limited to, processing Direct Deposit 
enrollment forms and implementing programs related to Direct Deposit; 
investigating and rectifying possible erroneous information; creating 
and reviewing statistics to improve the quality of services provided; 
conducting debt collection services for debts arising from Direct 
Deposit activities; or developing, testing and enhancing computer 
systems;
    (5) Federal agencies, their agents and contractors for the purposes 
of facilitating the processing of Direct Deposit enrollment 
applications and the implementation of programs related to Direct 
Deposit;
    (6) Federal agencies, their agents and contractors, credit bureaus, 
and employers of individuals who owe delinquent debt for the purpose of 
garnishing wages, only when the debt arises from the unauthorized or 
improper use of the Direct Deposit program. The information will be 
used for the purpose of collecting such debt through offset, 
administrative wage garnishment, referral to private collection 
agencies, litigation, reporting the debt to credit bureaus, or for any
 
[Page 23013]
 
other authorized debt collection purpose;
    (7) Financial institutions, including banks and credit unions, for 
the purpose of disbursing payments and/or investigating the accuracy of 
information required to complete transactions using Direct Deposit and 
for administrative purposes, such as resolving questions about a 
transaction;
    (8) Representatives of the National Archives and Records 
Administration (NARA) who are conducting records management inspections 
under authority of 44 U.S.C. 2904 and 2906; and
    (9) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Debt information concerning a government claim against a debtor 
when the debt arises from the unauthorized use of Direct Deposit is 
also furnished, in accordance with 5 U.S.C. 552a(b)(12) and 31 U.S.C. 
3711(e), to consumer reporting agencies, as defined by the Fair Credit 
Reporting Act, 5 U.S.C. 1681(f), to encourage repayment of a delinquent 
debt.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hardcopy/Electronic.
 
RETRIEVABILITY:
    Records are retrieved by name, social security number, telephone 
number, transaction identification number, or other alpha/numeric 
identifying information.
 
SAFEGUARDS:
    All official access to the system of records is on a need-to-know 
basis only, as authorized by a business line manager at FMS or FMS's 
fiscal agent. Procedural and physical safeguards, such as personal 
accountability, audit logs, and specialized communications security, 
are utilized. Each user of computer systems containing records has 
individual passwords (as opposed to group passwords) for which he or 
she is responsible. Thus, a security manager can identify access to the 
records by user. Access to computerized records is limited, through use 
of access codes, encryption techniques, and/or other internal 
mechanisms, to those whose official duties require access. Storage 
facilities are secured by various means such as security guards, badge 
access, and locked doors with key entry.
 
RETENTION AND DISPOSAL:
    Electronic and paper records for enrollments and associated 
transactions will be retained for six (6) months or as otherwise 
required by statute or court order. Records in electronic media are 
electronically erased using industry-accepted techniques, and in 
accordance with applicable Financial Management Service policies 
regarding the retention and disposal of fiscal agency records. Paper 
records are destroyed in accordance with fiscal agency archive and 
disposal procedures and applicable Financial Management Service 
policies regarding the retention and disposal of fiscal agency records.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Commissioner, Payment Management, EFT Strategy Division, 
Financial Management Service, 401 14th Street, SW., Washington, DC 
20227.
 
NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974, as amended, shall be 
addressed to the Disclosure Officer, Financial Management Service, 401 
14th Street, SW., Washington, DC 20227. All individuals making 
inquiries should provide with their request as much descriptive matter 
as is possible to identify the particular record desired. The system 
manager will advise as to whether FMS maintains the records requested 
by the individual.
 
RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974, 
as amended, concerning procedures for gaining access to or contesting 
records should write to the Disclosure Officer. All individuals are 
urged to examine the rules of the U.S. Department of the Treasury 
published in 31 CFR part 1, subpart C, and appendix G, concerning 
requirements of this Department with respect to the Privacy Act of 
1974, as amended.
 
CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.
 
RECORD SOURCE CATEGORIES:
    Information in this system is provided by the individual on whom 
the record is maintained (or by his or her authorized representative), 
other persons who electronically authorize payments from the Federal 
government, Federal agencies responsible for authorizing payments, 
Federal agencies responsible for disbursing payments, and Treasury 
fiscal agents that process Direct Deposit enrollment applications, and 
contractors.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS.007
 
SYSTEM NAME:
    Payroll and Pay Administration--Treasury/Financial Management 
Service.
 
SYSTEM LOCATION:
    Financial Management Service, U.S. Department of the Treasury, 
Prince George's Metro Center II, 3700 East-West Highway, Room 133 and 
101A, Hyattsville, MD 20782; and Room 120, Liberty Center Building, 
Washington, DC 20227.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All employees of the Service and separated employees.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Official Payroll Folder (a) Levy and Garnishment Records. (b) 
SF-1192--Savings Bond Authorization. (c) SF-1199A--Allotment of Pay to 
Savings Account. (d) Copies of SF-50--Notification of Personnel Action. 
(e) Withholding Tax Exemptions. (f) Copy of Health Benefit Designation. 
(g) Copy of Life Insurance Forms. (h) Payroll Change Slips. (i) 
Combined Federal Campaign Designations. (j) Copy of SF-1150. (2) Time 
and Attendance Reports (a) SF-71 Request for Leave. (b) Court Leave 
Documents. (c) Request for Advancement of Leave. (3) Payroll 
Comprehensive Listing (a) Current Payment Information. (b) Record of 
Leave Earned and Used. (c) All Deductions from Pay. (d) Personnel 
Information such as Grade, Step, Salary, Title, Date of Birth, Social 
Security Number, Veterans Preference, Tenure, etc. (4) Payroll Control 
Registers.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title 5--Pay, Leave and Allowances.
 
[Page 23014]
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information:
    (1) To Federal Agencies and to State and Local Agencies for tax 
purposes; and
    (2) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hardcopy/Electronic/Microform.
 
RETRIEVABILITY:
    By Social Security Number.
 
SAFEGUARDS:
    Secured building, secured room and locked cabinets.
 
RETENTION AND DISPOSAL:
    Dispose of in accordance with National Archives and Records 
Administration General Records Schedule 2.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Director, Personnel Management Division, Financial Management 
Service, Prince George's Metro Center II, 3700 East-West Highway, Room 
115-F, Hyattsville, MD 20782.
 
NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, 401 14th St., SW., Washington, DC 20227. All 
individuals making inquiries should provide with their request as much 
descriptive matter as is possible to identify the particular record 
desired. The system manager will advise as to whether FMS maintains the 
record requested by the individual.
 
RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR Part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.
 
CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.
 
RECORD SOURCE CATEGORIES:
    From individual Service employees.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS.010
 
SYSTEM NAME:
    Delegations and Designations of Authority for Disbursing 
Functions--Treasury/Financial Management Service.
 
SYSTEM LOCATION:
    Kansas City Regional Financial Center (KFC), Financial Management 
Service, Department of the Treasury, 4241 NE. 34th Street, Kansas City, 
MO 64117.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Heads of Agencies, Certifying Officers, Designated Agents, and 
other Federal employees designated to perform specific disbursement-
related functions.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Records are maintained on the designation or removal of individuals 
to act in a specified capacity pursuant to a proper authorization.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Executive Order 6166, dated June 10, 1933.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to:
    (1) Disclose to banking institutions, Federal Reserve Banks, and 
Government agencies for verification of information on authority of 
individuals to determine propriety of actions taken by such 
individuals;
    (2) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (3) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (5) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (6) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (7) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (8) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (9) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (10) Disclose information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or
 
[Page 23015]
 
confirmed compromise and prevent, minimize, or remedy such harm.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hardcopy/Electronic
 
RETRIEVABILITY:
    By name.
 
SAFEGUARDS:
    Access to computerized records is limited through use of access 
codes, encryption techniques, and/or other internal mechanisms, to 
those whose official duties require access. Storage facilities are 
secured by various means such as security guards, badge access, locked 
doors and locked cabinets.
 
RETENTION AND DISPOSAL:
    Hardcopy records--destroy three years after authority is revoked. 
Electronic records--disposal is not authorized at this time.\3\
---------------------------------------------------------------------------
 
    \3\ FMS must submit a records schedule to NARA. Until NARA 
approves the proposed records schedule, disposal is not authorized.
---------------------------------------------------------------------------
 
SYSTEM MANAGER(S) AND ADDRESS:
    Director, Kansas City Regional Financial Center (KFC), Financial 
Management Service, Department of the Treasury, 4241 NE. 34th Street, 
Kansas City, MO 64117.
 
NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th St., SW., 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The system managers will advise 
as to whether the Service maintains the record requested by the 
individual.
 
RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer. All individuals are urged to examine 
the rules of the U.S. Department of the Treasury published in 31 CFR 
part 1, subpart C concerning requirements of this Department with 
respect to the Privacy Act of 1974.
 
CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.
 
RECORD SOURCE CATEGORIES:
    Government Departments and Agencies requiring services of Treasury 
Department for issuance and payment of Treasury checks.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS.012
 
SYSTEM NAME:
    Pre-complaint Counseling and Complaint Activities--Treasury/
Financial Management Service.
 
SYSTEM LOCATION:
    Financial Management Service, U.S. Treasury Department, Prince 
George's Metro Center II, 3700 East-West Highway, Room 132, 
Hyattsville, MD 20782.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees seeking services of EEO Counselors.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Monthly pre-complaint activity reports from seven Financial Centers 
and Headquarters.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7154; 42 U.S.C. 200e-16; Executive Order 11478; and 5 CFR 
part 713.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to:
    (1) Keep records on EEO Counseling activities for annual submission 
to Treasury; and
    (2) Disclose information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hardcopy.
 
RETRIEVABILITY:
    Filed by station and date of receipt.
 
SAFEGUARDS:
    Staff supervision is maintained during the day. Records are kept 
locked in the files.
 
RETENTION AND DISPOSAL:
    Destroy EEO case files 4 years after final adjustment. Destroy pre-
complaint counseling reports after 1 year.
 
SYSTEM MANAGER(S) AND ADDRESS:
    EEO Officer, Financial Management Service, Prince George's Metro 
Center II, 3700 East-West Highway, Room 132, Hyattsville, MD 20782.
 
 NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, 401 14th Street, SW., Washington, DC 20227. All 
individuals making inquiries should provide with their request as much 
descriptive matter as is possible to identify the particular record 
desired. The system manager will advise as to whether FMS maintains the 
record requested by the individual.
 
RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer. All individuals are urged to examine 
the rules of the U.S. Department of the Treasury published in 31 CFR 
part 1, subpart C concerning requirements of this Department with 
respect to the Privacy Act of 1974.
 
CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.
 
RECORD SOURCE CATEGORIES:
    Monthly submissions by Financial Centers and Headquarters.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS.013
 
SYSTEM NAME:
    Gifts to the United States-Treasury/Financial Management Service.
 
SYSTEM LOCATION:
    Financial Management Service, U.S. Department of the Treasury, 
Prince George's Metro Center II, 3700 East-West Highway, Hyattsville, 
MD 20782.
 
[Page 23016]
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Donors of inter vivos and testamentary gifts to the United States.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Correspondence, copies of wills and court proceedings, and other 
material related to gifts to the United States.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3113.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The records may be used to disclose information to appropriate 
agencies, entities, and persons when (a) the Department suspects or has 
confirmed that the security or confidentiality of information in the 
system of records has been compromised; (b) the Department has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by the Department or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the Department's 
efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hardcopy.
 
RETRIEVABILITY:
    Name of donor.
 
SAFEGUARDS:
    Access is limited to persons on official business.
 
RETENTION AND DISPOSAL:
    Permanent retention.
 
SYSTEM MANAGER(S) AND ADDRESS:
    Financial Information Management, Directorate, Financial Management 
Service, Prince George's Metro Center II, 3700 East-West Highway, 
Hyattsville, MD 20782.
 
NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements:
    (1) Identify the record system;
    (2) Identify the category and type of records sought; and
    (3) Provide at least two items of secondary identification (date of 
birth, employee identification number, dates of employment or similar 
information). Address inquiries to Disclosure Officer (See ``Record 
access procedures'' below).
 
RECORD ACCESS PROCEDURES:
    Disclosure Officer, Financial Management Service, U.S. Department 
of the Treasury, Liberty Center Building, 401 14th Street, SW., 
Washington, DC 20227.
 
CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.
 
RECORD SOURCE CATEGORIES:
    Individuals, executors, administrators and other involved persons.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS.014
 
SYSTEM NAME:
    Debt Collection Operations System--Treasury/Financial Management 
Service.
 
SYSTEM LOCATION:
    Records are located in the offices of and with the Debt Management 
Services staff of the Financial Management Service, U.S. Department of 
the Treasury at the following locations: Liberty Center Building 
(Headquarters), 401 14th Street, SW., Washington, DC 20227; Prince 
George's Plaza, 3700 East-West Highway, Hyattsville, MD 20782; and the 
Birmingham Debt Management Operations Center, 190 Vulcan Road, 
Homewood, Alabama 35209.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who owe debts to: (a) The United States, through one or 
more of its departments and agencies; and/or (b) States, territories 
and commonwealths of the United States, and the District of Columbia 
(hereinafter collectively referred to as ``states'').
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Debt records containing information about the debtor(s), the type 
of debt, the governmental entity to which the debt is owed, and the 
debt collection tools utilized to collect the debt. The records may 
contain identifying information, such as name(s) and taxpayer 
identifying number (i.e., social security number or employer 
identification number); debtor contact information, such as work and 
home address, and work and home telephone numbers; and name of employer 
and employer address. Debts include unpaid taxes, loans, assessments, 
fines, fees, penalties, overpayments, advances, extensions of credit 
from sales of goods or services, and other amounts of money or property 
owed to, or collected by, the Federal Government or a state, including 
past due support which is being enforced by a state. The records also 
may contain information about: (a) The debt, such as the original 
amount of the debt, the debt account number, the date the debt 
originated, the amount of the delinquency or default, the date of 
delinquency or default, basis for the debt, amounts accrued for 
interest, penalties, administrative costs, and payments on the account; 
(b) Actions taken to collect or resolve the debt, such as copies of 
demand letters or invoices, documents or information required for the 
referral of accounts to collection agencies or for litigation, and 
collectors' notes regarding telephone or other communications related 
to the collection or resolution of the debt; and (c) The referring or 
governmental agency that is collecting or owed the debt, such as name, 
telephone number, and address of the agency contact.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Claims Collection Act of 1966 (Pub. L. 89-508), as amended 
by the Debt Collection Act of 1982 (Pub. L. 97-365, as amended); 
Deficit Reduction Act of 1984 (Pub. L. 98-369, as amended); Debt 
Collection Improvement Act of 1996 (Pub. L. 104-134, sec. 31001); 
Taxpayer Relief Act of 1997 (Pub. L. 105-34); Internal Revenue Service 
Restructuring and Reform Act of 1998 (Pub. L. 105-206); 26 U.S.C. 6402; 
26 U.S.C. 6331; 31 U.S.C. Chapter 37 (Claims), Subchapter I (General) 
and Subchapter II (Claims of the U.S. Government).
 
PURPOSE(S):
    The purpose of this system is to maintain records about individuals 
who owe debt(s) to the United States, through one or more of its 
departments and agencies, and/or to states, including past due support 
enforced by states. The information contained in the records is 
maintained for the purpose of taking action to facilitate the 
collection and resolution of the debt(s) using various collection 
methods, including, but not limited to, requesting repayment of the 
debt by telephone or in writing, offset, levy, administrative wage 
garnishment, referral to collection agencies or for litigation, and 
other collection or resolution methods authorized or
 
[Page 23017]
 
required by law. The information also is maintained for the purpose of 
providing collection information about the debt to the agency 
collecting the debt, to provide statistical information on debt 
collection operations, and for the purpose of testing and developing 
enhancements to the computer systems which contain the records.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information to:
    (1) Appropriate Federal, state, local or foreign agencies 
responsible for investigating or implementing a statute, rule, 
regulation, order, or license;
    (2) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena where relevant or potentially 
relevant to a proceeding, or in connection with criminal law 
proceedings;
    (3) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Any Federal agency, state or local agency, U.S. territory or 
commonwealth, or the District of Columbia, or their agents or 
contractors, including private collection agencies (consumer and 
commercial):
    a. To facilitate the collection of debts through the use of any 
combination of various debt collection methods required or authorized 
by law, including, but not limited to;
    (i) Request for repayment by telephone or in writing;
    (ii) Negotiation of voluntary repayment or compromise agreements;
    (iii) Offset of Federal payments, which may include the disclosure 
of information contained in the records for the purpose of providing 
the debtor with appropriate pre-offset notice and to otherwise comply 
with offset prerequisites, to facilitate voluntary repayment in lieu of 
offset, and to otherwise effectuate the offset process;
    (iv) Referral of debts to private collection agencies, to Treasury-
designated debt collection centers, or for litigation;
    (v) Administrative and court-ordered wage garnishment;
    (vi) Debt sales;
    (vii) Publication of names and identities of delinquent debtors in 
the media or other appropriate places; and
    (viii) Any other debt collection method authorized by law;
    b. To conduct computerized comparisons to locate Federal payments 
to be made to debtors;
    c. To conduct computerized comparisons to locate employers of, or 
obtain taxpayer identifying numbers or other information about, an 
individual for debt collection purposes;
    d. To collect a debt owed to the United States through the offset 
of payments made by states, territories, commonwealths, or the District 
of Columbia;
    e. To account or report on the status of debts for which such 
entity has a financial or other legitimate need for the information in 
the performance of official duties;
    f. For the purpose of denying Federal financial assistance in the 
form of a loan or loan guaranty to an individual who owes delinquent 
debt to the United States or who owes delinquent child support that has 
been referred to FMS for collection by administrative offset;
    g. To develop, enhance and/or test database, matching, 
communications, or other computerized systems which facilitate debt 
collection processes; or
    h. For any other appropriate debt collection purpose.
    (5) The Department of Defense, the U.S. Postal Service, or other 
Federal agency for the purpose of conducting an authorized computer 
matching program in compliance with the Privacy Act of 1974, as 
amended, to identify and locate individuals receiving Federal payments 
including, but not limited to, salaries, wages, and benefits), which 
may include the disclosure of information contained in the records for 
the purpose of requesting voluntary repayment or implementing Federal 
employee salary offset or other offset procedures;
    (6) The Department of Justice for the purpose of litigation to 
enforce collection of a delinquent debt or to obtain the Department of 
Justice's concurrence in a decision to compromise, suspend, or 
terminate collection action on a debt;
    (7) Any individual or other entity who receives Federal payments as 
a joint payee with a debtor for the purpose of providing notice of, and 
information about, offsets from such Federal payments; and
    (8) Any individual or entity:
    a. To facilitate the collection of debts through the use of any 
combination of various debt collection methods required or authorized 
by law, including, but not limited to:
    (i) Administrative and court-ordered wage garnishment;
    (ii) Report information to commercial credit bureaus;
    (iii) Conduct asset searches;
    (iv) Publish names and identities of delinquent debtors in the 
media or other appropriate places; or
    (v) Debt sales;
    b. For the purpose of denying Federal financial assistance in the 
form of a loan or loan guaranty to an individual who owes delinquent 
debt to the United States or who owes delinquent child support that has 
been referred to FMS for collection by administrative offset; or
    c. For any other appropriate debt collection purpose. Disclosure to 
consumer reporting agencies, including for the provision of routine 
debt collection services by an FMS contractor subject to the same 
limitations applicable to FMS officers and employees under the Privacy 
Act:
    Debt information concerning a government claim against a debtor is 
also furnished, in accordance with 5 U.S.C. 552a(b)(12) and 31 U.S.C. 
3711(e), to consumer reporting agencies, as defined by the Fair Credit 
Reporting Act, 5 U.S.C. 1681(f), to encourage repayment of an overdue 
debt; and
    (9) Appropriate agencies, entities, and persons when (A) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (B) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (C) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hardcopy/Electronic
 
RETRIEVABILITY:
    Records are retrieved by various combinations of name, taxpayer 
identifying number (i.e., Social Security number or employer 
identification number), or debt account number.
 
SAFEGUARDS:
    All officials access the system of records on a need-to-know basis 
only, as authorized by the system manager. Procedural and physical 
safeguards are
 
[Page 23018]
 
utilized, such as accountability, receipt records, and specialized 
communications security. Access to computerized records is limited, 
through use of access codes, entry logs, and other internal mechanisms, 
to those whose official duties require access. Hard-copy records are 
held in steel cabinets, with access limited by visual controls and/or 
lock system. During normal working hours, files are attended by 
responsible officials; files are locked up during non-working hours. 
The building is patrolled by uniformed security guards.
 
RETENTION AND DISPOSAL:
    Retention periods vary by record type, up to a maximum of seven 
years after the end of the fiscal year in which a debt is resolved or 
returned to the agency as uncollectible.
 
SYSTEM MANAGER(S) AND ADDRESS:
    System Manager, Debt Management Services, Financial Management 
Service, 401 14th Street, SW., Washington, DC 20227.
 
NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974, as amended, shall be 
addressed to the Disclosure Officer, Financial Management Service, 401 
14th Street, SW., Washington, DC 20227. All individuals making 
inquiries should provide with their request as much descriptive matter 
as is possible to identify the particular record desired. The system 
manager will advise as to whether FMS maintains the records requested 
by the individual.
 
RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974, 
as amended, concerning procedures for gaining access or contesting 
records should write to the Disclosure Officer. All individuals are 
urged to examine the rules of the U.S. Department of the Treasury 
published in 31 CFR part 1, subpart C, and appendix G, concerning 
requirements of this Department with respect to the Privacy Act of 
1974, as amended.
 
CONTESTING RECORD PROCEDURES:
    See Record access procedures above.
 
RECORD SOURCE CATEGORIES:
    Information in this system is provided by the individual on whom 
the record is maintained, Federal and state agencies to which the debt 
is owed, Federal employing agencies and other entities that employ the 
individual, Federal and state agencies issuing payments, collection 
agencies, locator and asset search companies, credit bureaus, Federal, 
state or local agencies furnishing identifying information and/or 
address of debtor information, or from public documents.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS.016
 
 SYSTEM NAME:
    Payment Records for Other Than Regular Recurring Benefit Payments--
Treasury/Financial Management Service.
 
SYSTEM LOCATION:
    The Financial Management Service, U.S. Department of the Treasury, 
Washington, DC 20227 and Hyattsville, MD 20782. Records maintained at 
Financial Centers in five regions: Austin, TX; Birmingham, AL; Kansas 
City, MO; Philadelphia, PA; and San Francisco, CA. Records also are 
located throughout the United States at Federal Reserve Banks which act 
as Treasury's fiscal agents. The address(es) of the fiscal agents may 
be obtained from the system managers.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who are the intended recipients or recipients of payments 
from the United States Government, and for whom vouchers have been 
certified for payment by departments or agencies and sent to FMS for 
disbursement.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Payment records showing name, Social Security or employer 
identification number or other agency identification number, address, 
payment amount, date of issuance, check number and symbol or other 
payment identification number, routing number of the payee's financial 
institution and the payee's account number at the financial 
institution, vendor contract and/or purchase order, and the name and 
location number of the certifying department or agency.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Executive Order 6166, dated June 10, 1933.
 
PURPOSE:
    To facilitate disbursement of Federal monies to individuals by 
check or electronically, authorized under various programs of the 
Federal Government.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to:
    (1) Disclose to the banking industry for payment verification;
    (2) Disclose to Federal agencies, departments and agencies for whom 
payments are made, and payees;
    (3) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (4) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (5) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (6) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (7) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (8) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (9) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (10) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (11) Disclose information concerning delinquent debtors to Federal 
creditor agencies, their employees, or their agents for the purpose of 
facilitating or conducting Federal administrative offset, Federal tax 
refund offset, Federal salary offset, or for any other authorized debt 
collection purpose;
    (12) Disclose information to any State, Territory or Commonwealth 
of the United States or the District of Columbia to assist in the 
collection of State, Commonwealth, Territory or District of Columbia 
claims pursuant to a reciprocal agreement between FMS and
 
[Page 23019]
 
the State, Territory, Commonwealth or the District of Columbia;
    (13) Disclose to the Defense Manpower Data Center and the United 
States Postal Service and other Federal agencies through authorized 
computer matching programs for the purpose of identifying and locating 
individuals who are delinquent in their repayment of debts owed to the 
Department or other Federal agencies in order to collect those debts 
through salary offset and administrative offset, or by the use of other 
debt collection tools;
    (14) Disclose information to a contractor of the Financial 
Management Service for the purpose of performing routine payment 
processing services, subject to the same limitations applicable to FMS 
officers and employees under the Privacy Act;
    (15) Disclose information to a fiscal or financial agent of the 
Financial Management Service, its employees, agents, and contractors, 
or to a contractor of the Financial Management Service, for the purpose 
of ensuring the efficient administration of payment processing 
services, subject to the same or equivalent limitations applicable to 
FMS officers and employees under the Privacy Act; and
    (16) Disclose information to appropriate agencies, entities, and 
persons when (b) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hardcopy/Electronic.
 
RETRIEVABILITY:
    Records are retrieved by name, employer identification number (EIN) 
and social security number.
 
SAFEGUARDS:
    These records are available only to those persons whose official 
duties require such access. Records are kept in limited access areas 
during duty hours and in locked cabinets at all other times. Records 
are password protected and are maintained in a building subject to 24-
hour security.
 
RETENTION AND DISPOSAL:
    Disposal is not authorized at this time.\4\
---------------------------------------------------------------------------
 
    \4\ FMS is updating its records schedules for these records to 
provide for a retention period of seven years for most payment 
records and a retention period of 20 years for certain trust-fund-
related records. FMS must submit these records schedules to NARA. 
Until NARA approves the updated records schedules, disposal is not 
authorized.
---------------------------------------------------------------------------
 
SYSTEM MANAGER(S) AND ADDRESS:
    Chief Disbursing Officer, Financial Management Service; Financial 
Management Service, 401 14th Street, SW., Washington, DC 20227.
 
NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be sent to the 
Disclosure Officer at 401 14th Street, SW., Washington, DC 20227. All 
individuals making inquiries should provide with their request as much 
descriptive matter as is possible to identify the particular record 
desired. The system manager will advise as to whether FMS maintains the 
record requested by the individual.
 
RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR Part 1, subpart C concerning 
requirements of this department with respect to the Privacy Act of 
1974.
 
CONTESTING RECORD PROCEDURES:
    See Record Access Procedures above.
 
RECORD SOURCE CATEGORIES:
    Federal departments and agencies responsible for certifying, 
disbursing and collecting Federal payments; Treasury fiscal and 
financial agents that process payments and collections; and commercial 
database vendors. Each of these record sources may include information 
obtained from individuals.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS.017
 
 SYSTEM NAME:
    Collections Records--Treasury/Financial Management Service.
 
SYSTEM LOCATION:
    Records are located at the Financial Management Service, U.S. 
Department of the Treasury, Liberty Center Building (Headquarters), 401 
14th Street, SW., Washington, DC 20227. Records are also located 
throughout the United States at various Federal Reserve Banks and 
financial institutions, which act as Treasury's fiscal and financial 
agents. The address(es) of the fiscal and financial agents may be 
obtained from the system manager below.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who electronically authorize payments to the Federal 
government through the use of communication networks, such as the 
Internet, via means such as Automated Clearing House (ACH), check 
conversion, credit card, and/or stored value card.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
    Collections records containing information about individuals who 
electronically authorize payments to the Federal government to the 
extent such records are covered by the Privacy Act of 1974. The records 
may contain identifying information, such as an individual's name(s), 
taxpayer identifying number (i.e., Social Security number or employer 
identification number), home address, home telephone number, and 
personal e-mail address (home and work); an individual's employer's 
name, address, telephone number, and e-mail address; an individual's 
date of birth and driver's license number; information about an 
individual's bank account(s) and other types of accounts from which 
payments are made, such as financial institution routing and account 
number; credit card numbers; information about an individual's payments 
made to or from the United States (or to other entities such as private 
contractors for the Federal government), including the amount, date, 
status of payments, payment settlement history, and tracking numbers 
used to locate payment information; user name and password assigned to 
an individual; other information used to identify and/or authenticate 
the user of an electronic system to authorize and make payments, such 
as a unique question and answer chosen by an individual; information 
concerning the authority of an individual to use an electronic system 
(access status) and the individual's historical use of the electronic 
system. The records also may contain information about the governmental 
agency to which payment is made and
 
[Page 23020]
 
information required by such agency as authorized or required by law.
    The information contained in the records covered by FMS's system of 
records is necessary to process financial transactions while protecting 
the government and the public from financial risks that could be 
associated with electronic transactions. It is noted that the system 
covers records obtained in connection with various mechanisms that are 
either used currently or may be used in the future for electronic 
financial transactions. Not every transaction will require the 
maintenance of all of the information listed in this section. The 
categories of records cover the broad spectrum of information that 
might be connected to various types of transactions.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3720.
 
PURPOSE(S):
    The purpose of this system is to maintain records about individuals 
who electronically authorize payments to the Federal government. The 
information contained in the records is maintained for the purpose of 
facilitating the collection and reporting of receipts from the public 
to the Federal government and to minimize the financial risk to the 
Government and the public of unauthorized use of electronic payment 
methods. Examples of payment mechanisms authorized electronically 
include ACH, check conversion, credit card, or stored value cards. 
Individuals may authorize payments using paper check conversion or 
Internet-based systems through programs such as ``Pay.gov'' and 
``Electronic Federal Taxpayer Payment System (EFTPS).'' The information 
also is maintained to:
    (a) Provide collections information to the Federal agency 
collecting the public receipts;
    (b) Authenticate the identity of individuals who electronically 
authorize payments to the Federal government;
    (c) Verify the payment history and eligibility of individuals to 
electronically authorize payments to the Federal government;
    (d) Provide statistical information on collections operations;
    (e) Test and develop enhancements to the computer systems that 
contain the records; and
    (f) Collect debts owed to the Federal government from individuals 
when the debt arises from the unauthorized use of electronic payment 
methods.
    FMS's use of the information contained in the records is necessary 
to process financial transactions while protecting the government and 
the public from financial risks that could be associated with 
electronic transactions. The records are collected and maintained for 
three primary reasons. First, in order to process a payment 
electronically, a payor needs to submit his or her name and bank 
account or credit card account information. Without such information, 
FMS would not be able to process the payment as requested by the 
individual authorizing the payment. Second, to authenticate the 
identity of the person initiating the electronic transaction, FMS may, 
in some instances, require some or all of the information described in 
``Categories of records in the system,'' above, depending upon the 
level of risk associated with a particular type of transaction. Third, 
to verify the financial and other information provided by the person 
initiating the electronic transaction and to evaluate the payor's 
ability to make the payment authorized, FMS may compare information 
submitted with information available in FMS's electronic transaction 
historical database or commercial databases used for verification 
purposes, much like a store clerk determines whether someone paying by 
paper check has a history of writing bad checks. The ability to 
research historical transaction information will help eliminate the 
risk of fraudulent activity, such as the purchase of government 
products using an account with insufficient funds or using a stolen 
identity. By collecting and maintaining a certain amount of unique 
personal information about an individual who purchases goods from the 
government, FMS can help ensure that the individual's sensitive 
financial information will not be fraudulently accessed or used by 
anyone other than the individual.
    In addition, the information contained in the covered records will 
be used for collateral purposes related to the processing of financial 
transactions, such as collection of statistical information on 
operations, development of computer systems, investigation of 
unauthorized or fraudulent activity related to electronic transactions, 
and the collection of debts arising out of such activity.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information to:
    (1) Appropriate Federal, state, local or foreign agencies 
responsible for investigating or prosecuting the violation of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license, but only if the investigation, prosecution, enforcement or 
implementation concerns a transaction(s) or other event(s) that 
involved (or contemplates involvement of), in whole or part, an 
electronic method of collecting receipts for the Federal government. 
The records and information may also be disclosed to commercial 
database vendors to the extent necessary to obtain information 
pertinent to such an investigation, prosecution, enforcement or 
implementation;
    (2) Commercial database vendors for the purposes of authenticating 
the identity of individuals who electronically authorize payments to 
the Federal government, to obtain information on such individuals' 
payment or check writing history, and for administrative purposes, such 
as resolving a question about a transaction. For purposes of this 
notice, the term ``commercial database vendors'' means vendors who 
maintain and disclose information from consumer credit, check 
verification, and address databases;
    (3) A court, magistrate, or administrative tribunal, in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses, for the purpose of civil discovery, litigation, or 
settlement negotiations or in response to a subpoena, where arguably 
relevant to the litigation, or in connection with criminal law 
proceedings;
    (4) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) Fiscal agents, financial agents, financial institutions, and 
contractors for the purpose of performing financial management 
services, including, but not limited to, processing payments, 
investigating and rectifying possible erroneous reporting information, 
creating and reviewing statistics to improve the quality of services 
provided, conducting debt collection services, or developing, testing 
and enhancing computer systems;
    (6) Federal agencies, their agents and contractors for the purposes 
of facilitating the collection of receipts, determining the acceptable 
method of collection, the accounting of such receipts, and the 
implementation of programs related to the receipts being collected;
    (7) Federal agencies, their agents and contractors, credit bureaus, 
and employers of individuals who owe delinquent debt for the purpose of 
garnishing wages only when the debt
 
[Page 23021]
 
arises from the unauthorized use of electronic payment methods. The 
information will be used for the purpose of collecting such debt 
through offset, administrative wage garnishment, referral to private 
collection agencies, litigation, reporting the debt to credit bureaus, 
or for any other authorized debt collection purpose;
    (8) Financial institutions, including banks and credit unions, and 
credit card companies for the purpose of collections and/or 
investigating the accuracy of information required to complete 
transactions using electronic methods and for administrative purposes, 
such as resolving questions about a transaction; and
    (9) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
 
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Debt information concerning a government claim against a debtor 
when the debt arises from the unauthorized use of electronic payment 
methods is also furnished, in accordance with 5 U.S.C. 552a(b)(12) and 
31 U.S.C. 3711(e), to consumer reporting agencies, as defined by the 
Fair Credit Reporting Act, 5 U.S.C. 1681(f), to encourage repayment of 
a delinquent debt.
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic.
 
RETRIEVABILITY:
    Records are retrieved by account number (such as financial 
institution account number or credit card account number), name 
(including an authentication credential, e.g., a user name), social 
security number, transaction identification number, or other alpha/
numeric identifying information.
 
SAFEGUARDS:
    All officials access the system of records on a need-to-know basis 
only, as authorized by the system manager after security background 
checks. Procedural and physical safeguards, such as personal 
accountability, audit logs, and specialized communications security, 
are utilized. Accountability and audit logs allow systems managers to 
track the actions of every user of the system. Each user has an 
individual password (as opposed to a group password) for which he or 
she is responsible. Thus, a system manager can identify access to the 
records by user. Access to computerized records is limited, through use 
of encryption, access codes, and other internal mechanisms, to those 
whose official duties require access. Storage facilities are secured by 
various means such as security guards, locked doors with key entry, and 
limited virtual access requiring a physical token.
 
RETENTION AND DISPOSAL:
    Disposal is not authorized at this time.\5\
---------------------------------------------------------------------------
 
    \5\ FMS is updating its records schedules for these records to 
provide for a retention period of seven years for most collections 
records, and a retention period of 20 years for certain trust-fund-
related records. FMS must submit the record schedules to NARA. Until 
NARA approves the updated records schedules, disposal is not 
authorized.
---------------------------------------------------------------------------
 
SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Commissioner, Federal Finance, Financial Management 
Service, 401 14th Street, SW., Washington, DC 20227.
 
NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974, as amended, shall be 
addressed to the Disclosure Officer, Financial Management Service, 401 
14th Street, SW., Washington, DC 20227. All individuals making 
inquiries should provide with their request as much descriptive matter 
as is possible to identify the particular record desired. The system 
manager will advise as to whether FMS maintains the records requested 
by the individual.
 
RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974, 
as amended, concerning procedures for gaining access to or contesting 
records should write to the Disclosure Officer. All individuals are 
urged to examine the rules of the U.S. Department of the Treasury 
published in 31 CFR part 1, subpart C, and appendix G, concerning 
requirements of this Department with respect to the Privacy Act of 
1974, as amended.
 
CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.
 
RECORD SOURCE CATEGORIES:
    Information in this system is provided by the individual on whom 
the record is maintained (or by his or her authorized representative), 
other persons who electronically authorize payments to the Federal 
government, Federal agencies responsible for collecting receipts, 
Federal agencies responsible for disbursing and issuing Federal 
payments, Treasury fiscal and financial agents that process 
collections, and commercial database vendors.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
 
[FR Doc. E9-11415 Filed 5-14-09; 8:45 am]
 
BILLING CODE 4810-35-P
Last Updated: 11/3/2010 2:20 PM

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