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Privacy Act

Issuances

System of Records Notices (SORNs)
A System of Records is a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifier assigned to the individual. The Privacy Act requires each agency to publish notice of its systems of records in the Federal Register. This notice is generally referred to as a system of records notice (SORN).
 
What is a SORN?
A SORN is a formal notice to the public published in the Federal Register that identifies the purpose for which PII is collected, from whom and what type of PII is collected, how the PII is shared externally (routine uses), and how to access and correct any PII maintained by the Department.
 
When is a SORN required?
A SORN is required when the Department has a system of records as defined above. In some instances, the Department may have an existing SORN that covers a collection of systems or programs. During the PTA and PIA processes, our office, in coordination with the component privacy officer, will help determine whether a new SORN is required.
 
 

 Treasury Bureaus

·         The Department of the Treasury

·         The Alcohol and Tobacco Tax and Trade Bureau

·         The Bureau of Engraving and Printing

·         The Bureau of Public Debt

·         The Departmental Offices

·         The Financial Crimes Enforcement Network

·         The Financial Management Service

·         The Internal Revenue Service

·         The Office of the Comptroller of the Currency

·         The United States Mint

 

Department of the Treasury (Treasury)
Treasury-wide PA systems of records inventory
(January 2, 2014, at 79 FR 183)
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TABLE OF CONTENTS
 
Treasury .001—Treasury Payroll and Personnel System
Treasury .002—Grievance Records
Treasury .003---Treasury Child Care Tuition Assistance Records
Treasury .004---Freedom of Information Act/Privacy Act Request Records
Treasury .005—Public Transportation Incentive Program Records
Treasury .006—Parking and Carpool Program Records
Treasury .007—Personnel Security System
Treasury .009—Treasury Financial Management Systems
Treasury .010—Telephone Call Detail Records
Treasury .011—Treasury Safety Incident Management Information System (SIMIS)
Treasury .012—Fiscal Service Public Key Infrastructure
Treasury .013—Department of the Treasury Civil Rights Complaints and Compliance Review Files
Treasury .014—Department of the Treasury SharePoint User Profile Services

 

Final Rule(s):

Final Rule published at 77 FR 1632​ (1/11/2012​)

  • Treasury .013 – Department of the Treasury Civil Rights Complaints and Compliance Review Files

Final Rule published at 75 FR 743 (1/6/2010)

System of Record Notice(s):

Notice of Proposed Alteration to Privacy Act System of Record(2/24/2015)

  • Treasury .016 -Reasonable Accommodations Records
  • Treasury .015 - General Information Technology Access Account Records

Notice of New Privacy Act System of Records (4/28/2014)

  • Treasury.016 - Reasonable Accommodations Records
 
·      Treasury .017 – Correspondence and Contact Information
 

The Alcohol and Tobacco Tax and Trade Bureau (TTB)
(January 28, 2015, at 80 FR 74637)
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Final Rule(s):

Final Rule published at 76 FR 62297 ​(10/07/2011)
Final Rule published at 75 FR 64147 (10/19/2010)

  • TTB .001 – Regulatory Enforcement Record System

Final Rule published at 76 FR 62297 (10/07/2010)

 

The Bureau of Engraving and Printing (BEP)
(April16, 2013, at 78 FR 22604)
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TABLE OF CONTENTS
BEP .002—Personal Property Claim File
BEP .004—Counseling Records
BEP .005—Compensation Claims
BEP .006—Debt Files of Employees
BEP .014—Employee’s Production Record
BEP .016—Employee Suggestions
BEP .020—Industrial Truck Licensing Records
BEP .021—Investigative Files
BEP .027—Access Control and Alarm Monitoring Systems (ACAMS)
BEP .035—Tort Claims against the United States of America
BEP .038—Unscheduled Absence Record
BEP .041—Record of Discrimination Complaints
BEP .045—Mail Order Sales Customer Files
BEP .046—Automated Mutilated Currency Tracking System
BEP .047—Employee Emergency Notification System
BEP .048—Electronic Police Operations Command Reporting System (EPOCRS)

 

System of Record Notice(s):

Notice of Proposed Privacy Act System Of Records (3/17/2015)

Notice of Proposed Privacy Act System of Records (12/26/2013)

  • BEP .049 – Bureau of Engraving and Printing Tour Scheduling System

 

The Bureau of Public Debt (BPD)
(August 17, 2011, at 76 FR 51128)
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 TABLE OF CONTENTS  

BPD.001—Human Resources and Administrative Records
BPD.002—United States Savings-Type Securities
BPD.003—United States Securities (Other than Savings-Type Securities)
BPD.004—Controlled Access Security System
BPD.005—Employee Assistance Records
BPD.006—Health Service Program Records
BPD.007—Gifts to Reduce the Public Debt
BPD.008—Retail Treasury Securities Access Application
BPD.009—U.S. Treasury Securities Fraud Information System

 

 

The Departmental Offices (DO)
(January 2, 2014, at 79 FR 209)
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TABLE OF CONTENTS

DO .003—Law Enforcement Retirement Claims Records
DO .007—General Correspondence Files
DO .010—Office of Domestic Finance, Actuarial Valuation System
DO .015—Political Appointee Files
DO .016Multiemployer Pension Reform Act of 2014 (MPRA)
DO .060—Correspondence Files and Records on Dissatisfaction
DO .120—Records Related to Office of Foreign Assets Control Economic Sanctions
DO .144—General Counsel Litigation Referral and Reporting System
DO .149—Foreign Assets Control Legal Files
DO .190—Office of Inspector General Investigations Management Information System (formerly: Investigation Data Management System)
DO .191—Human Resources and Administrative Records System
DO .193—Employee Locator and Automated Directory System
DO .194—Circulation System
DO .196—Treasury Information Security Program
DO .202—Drug-Free Workplace Program Records
DO .207—Waco Administrative Review Group Investigation
DO .209—Personal Services Contracts (PSC)
DO .214—DC Pensions Retirement Records
DO .216—Treasury Security Access Control and Certificates Systems
DO .217—National Financial Literacy Challenge Records
DO .218—Making Home Affordable Program
DO .219—TARP Standards for Compensation and Corporate Governance— Executive Compensation Information
DO .220—SIGTARP Hotline Database
DO .221—SIGTARP Correspondence Database
DO .222—SIGTARP Investigative MIS Database
DO .223—SIGTARP Investigative Files Database
DO .224—SIGTARP Audit Files Database
DO .225—TARP Fraud Investigation Information System
DO .226—Validating EITC Eligibility with State Data Pilot Project Records
DO .301—TIGTA General Personnel and Payroll
DO .302—TIGTA Medical Records
DO .303—TIGTA General Correspondence
DO .304—TIGTA General Training
DO .305—TIGTA Personal Property Management Records
DO .306—TIGTA Recruiting and Placement Records
DO .307—TIGTA Employee Relations Matters, Appeals, Grievances, and Complaint Files
DO .308—TIGTA Data Extracts
DO .309—TIGTA Chief Counsel Case Files
DO .310—TIGTA Chief Counsel Disclosure Section
DO .311—TIGTA Office of Investigations Files.
 

Final Rule(s):

Final Rule published at 76 FR 44802 (07/27/2011)

  • DO .225 – TARP Fraud Investigation Information System

Final Rule published at 76 FR 4816 (1/27/2011)

  • DO .120 – Records Related to Office of Foreign Assets Control Economic Sanctions
System of Records Notice(s):
 
Notice of Proposed Privacy Act System of Records (3/16/2016)
Notice of Proposed Privacy Act Systems Of Records (9/28/2014)
Proposed Rule published at 79 FR 59699 (10/3/2014)

 

The Financial Crimes Enforcement Network (FinCEN)
(April 14,2014, at 79 FR 20969)
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TABLE OF CONTENTS

             FinCEN .001-FinCEN Investigations and Examinations System

             FinCEN .002-Suspicious Activity Report System

             FinCEN .003-Bank Secrecy Act Reports System

 

System of Record Notice(s):

Notice of Proposed Privacy Act System of Records (4/14/2014)

  • FinCEN .001-FinCEN Investigations and Examinations System
  • FinCEN .002-Suspicious Activity Report System
  • FinCEN .003-Bank Secrecy Act Reports System

 

The Financial Management Service (FMS)
(October 15, 2012, at 77 FR 62602)
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TABLE OF CONTENTS

      FMS .002 – Payment Issue Records for Regular Recurring Benefit Payments

      FMS .006 – Direct Deposit Enrollment Records

      FMS .008 – Mailing List Records

      FMS .014 – Debt Collection Operations System

      FMS .016 – Payment Records for Other Than Regular Recurring Benefit Payments 

 

System of Record Notice(s):

Notice Of The Consolidation Of Two Systems Of Records – FMS .002 and FMS .016 (2/15/2012)

  • FMS .002 – Payment Issue Records for Regular Recurring Benefit Payments
  • FMS .016 – Payment Records for Other Than Regular Recurring Benefit Payments

Notice Of Proposed Alteration Of A Privacy Act System Of Records (2/15/2012)

  • FMS .014 – Debt Collection Operations System

Notice Of Amendment To System Of Records (8/17/2011)

  • FMS .008 – Mailing List Records

Notice Of Amendment To System Of Records (7/19/2011)

  • FMS .006 – Direct Deposit Enrollment Records

Notice Of Proposed New System Of Records (12/16/2010)

  • FMS .008 – Mailing List Records

Notice Of Systems Of Records (6/4/2009)

  • FMS .014 – Debt Collection Operations System

 Fiscal Services (FS)

System of Record Notice(s):
  • FS .024 – OneVoice Customer Relationship Management

 

The Internal Revenue Service (IRS)
(September 8, 2015 at 80 FR 54063)
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TABLE OF CONTENTS
IRS 00.001—Correspondence Files and Correspondence Control Files
IRS 00.002—Correspondence Files: Inquiries about Enforcement Activities
IRS 00.003—Taxpayer Advocate Service and Customer Feedback and Survey Records
IRS 00.007—Employee Complaint and Allegation Referral Records
IRS 00.008—Recorded Quality Review Records
IRS 00.009—Taxpayer Assistance Center Recorded Quality Review Records
IRS 00.333—Third Party Contact Records
IRS 00.334—Third Party Contact Reprisal Records
IRS 10.001—Biographical Files, Communications and Liaison
IRS 10.004—Stakeholder Relationship Management and Subject Files
IRS 10.555—Volunteer Records
IRS 21.001—Tax Administration Advisory Services Resources Records
IRS 22.003—Annual Listing of Undelivered Refund Checks
IRS 22.011—File of Erroneous Refunds
IRS 22.012—Health Coverage Tax Credit (HCTC) Program Records
IRS 22.026—Form 1042S Index by Name of Recipient
IRS 22.027—Foreign Information System
IRS 22.028—Disclosure Authorizations for U.S. Residency Certification Letters
IRS 22.032—Individual Microfilm Retention Register
IRS 22.054—Subsidiary Accounting Files
IRS 22.060—Automated Non-Master File
IRS 22.061—Information Return Master File
IRS 22.062—Electronic Filing Records
IRS 24.030—Customer Account Data Engine Individual Master File
IRS 24.046—Customer Account Data Engine Business Master File
IRS 24.047—Audit Underreporter Case Files
IRS 26.001—Acquired Property Records
IRS 26.006—Form 2209, Courtesy Investigations
IRS 26.009—Lien Files
IRS 26.012—Offer in Compromise Files
IRS 26.013—Trust Fund Recovery Cases/One Hundred Percent Penalty Cases
IRS 26.014—Record 21, Record of Seizure and Sale of Real Property
IRS 26.019—Taxpayer Delinquent Accounts Files
IRS 26.020—Taxpayer Delinquency Investigation Files
IRS 26.021—Transferee Files
IRS 30.003—Requests for Printed Tax Materials Including Lists
IRS 30.004—Security Violations
IRS 34.003—Assignment and Accountability of Personal Property Files
IRS 34.009—Safety Program Files
IRS 34.012—Emergency Preparedness Cadre Assignments and Alerting Roster Files
IRS 34.013—Identification Media Files System for Employees and Others Issued IRS Identification
IRS 34.014—Motor Vehicle Registration and Entry Pass Files
IRS 34.016—Security Clearance Files
IRS 34.021—Personnel Security Investigations
IRS 34.022—Automated Background Investigations System (ABIS)
IRS 34.037—Audit Trail and Security Records System
IRS 35.001—Reasonable Accommodation Request Records
IRS 36.001—Appeals, Grievances and Complaints Records
IRS 36.003—General Personnel and Payroll Records
IRS 37.006—Correspondence, Miscellaneous Records and Information Management Records
IRS 37.007—Practitioner Disciplinary Records
IRS 37.009—Enrolled Agent and Enrolled Retirement Plan Agent Records
IRS 37.111—Preparer Tax Identification Number Records
IRS 42.001—Examination Administrative Files
IRS 42.002—Excise Compliance Programs
IRS 42.005—Whistleblower Office Records
IRS 42.008—Audit Information Management System
IRS 42.017—International Enforcement Program Information Files
IRS 42.021—Compliance Programs and Projects Files
IRS 42.027—Data on Taxpayers' Filing on Foreign Holdings
IRS 42.031—Anti-Money Laundering/Bank Secrecy Act (BSA) and Form 8300
IRS 42.888—Qualifying Therapeutic Discovery Project Records
IRS 44.001—Appeals Case Files
IRS 44.003—Appeals Centralized Data
IRS 44.004—Art Case Files
IRS 44.005—Expert Witness and Fee Appraiser Files
IRS 46.002—Criminal Investigation Management Information System and Case Files
IRS 46.003—Confidential Informants
IRS 46.005—Electronic Surveillance and Monitoring Records
IRS 46.015—Relocated Witnesses
IRS 46.050—Automated Information Analysis System
IRS 48.001—Disclosure Records
IRS 48.008—Defunct Special Service Staff Files Being Retained Because of Congressional Directive
IRS 49.001—Collateral and Information Requests System
IRS 49.002—Tax Treaty Information Management System
IRS 50.001—Tax Exempt & Government Entities (TE/GE) Correspondence Control Records
IRS 50.003—Tax Exempt & Government Entities (TE/GE) Reports of Significant Matters
IRS 50.222—Tax Exempt/Government Entities (TE/GE) Case Management Records
IRS 60.000—Employee Protection System Records
IRS 70.001—Individual Income Tax Returns, Statistics of Income
IRS 90.001—Chief Counsel Management Information System RecordsShow citation box
IRS 90.002—Chief Counsel Litigation and Advice (Civil) Records
IRS 90.003—Chief Counsel Litigation and Advice (Criminal) Records
IRS 90.004—Chief Counsel Legal Processing Division Records
IRS 90.005—Chief Counsel Library Records
IRS 90.006—Chief Counsel Human Resources and Administrative Record

 

Final Rule(s):

Final Rules published at 80 FR 13765 (3/17/2015)

  •  46.002 – Criminal Investigation Management Information System(CIMIS) and Case Files
  •  46.003 – Confidential Informants
  •  46.005 – Electronic Surveillance and Monitoring Files
  •  46.015 – Relocated Witnesses
  •  46.050 – Automated Information Analysis System

Final Rule published at 76 FR 70640 (11/15/2011)

  • IRS 90.001 – Chief Counsel Management Information System Records
  • IRS 90.002 – Chief Counsel Litigation and Advice (Civil) Records
  • IRS 90.003 – Chief Counsel Litigation and Advice (Criminal) Records
  • IRS 90.004 – Chief Counsel Legal Processing Division Records
  • IRS 90.005 – Chief Counsel Library Records.

Final Rule published at 75 FR 65229 (10/22/2010)

  • IRS 37.009 – Enrolled Agent Records

Final Rule published at 74 FR 51777 (10/08/2009)

  • IRS 50.222 – Tax Exempt/Government Entities (TE/GE) Case Management Records

 

The Office of the Comptroller of the Currency (OCC)
(January 19, 2016, at 81 FR 2945)
HTML || PDF

TABLE OF CONTENTS

  • CC .100—Enforcement Action Report System
  • CC .110—Reports of Suspicious Activities
  • CC .120—Bank Fraud Information System
  • CC .200—Chain Banking Organizations System
  • CC .210—Bank Securities Dealers System
  • CC .220—Notices of Proposed Changes in Employees, Officers and Directors Tracking System
  • CC .340—Access Control System
  • CC .341—Mass Communication System
  • CC .500—Chief Counsel's Management Information System
  • CC .510—Litigation Information System
  • CC .600—Consumer Complaint and Inquiry Information System
  • CC .700—Correspondence Tracking System
  • CC .701—Retiree Billing System
  • CC .800—Office of Inspector General Investigations System
  • OTS .003—OTS Consumer Complaint Files

 

The United States Mint (US Mint)
(January 8, 2013, at 78 FR 1307)
HTML  || PDF

Notice of Proposed New System of Records (10/27/2015)

  • Mint.014 - Denver Public Tour and Outreach Reservation system

Notice of Proposed Alteration to Privacy Act System of Records (8/20/2014)

  •  Mint.009 - Order Management System

Notice of Proposed New System of Records (8/1/2013)

  • Mint .013 – United States Mint National Electronic Incident Reporting System of Records

Public Notice

Terminated System of Record(s)

 

Last Updated: 3/21/2016 5:53 PM

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