Treasury Inspector General for Tax Administration
September 15, 2011
TIGTA - 2011-55
Contact: Karen Kraushaar
WASHINGTON--The Internal Revenue Service (IRS) is paying for the long-term storage of office furniture and equipment that it may not need, according to a new report from the Treasury Inspector General for Tax Administration (TIGTA).
As of September 2010, the IRS had 22,486 items that had been in storage for at least 18 months without any activity, TIGTA found. The amount of time these items remained unused, combined with a lack of information on the future need, age or condition of the stored items, raises significant questions about the likelihood that these items will be placed back into use. The rent cost associated with the 34,194 square feet of warehouse space is approximately $862,000 annually.
The five-year, $90 million contract with URS Federal Technical Services, Incorporated (URS) covers furniture moving and storage, inventory management, and property and locksmith repairs. URS moves desks, chairs, computer monitors, and other furniture and equipment from IRS facilities into warehouse spaces at the IRS National Headquarters in Washington, DC; the New Carrollton, Maryland, Federal Building; and 12 other IRS facilities around the Nation.
TIGTA assessed whether the IRS managed its support services contract in a costeffective manner and minimized contractor access to sensitive records.
“While storing new or used furniture and equipment for future use may seem like a good use of taxpayer funds, the IRS needs to periodically evaluate and determine whether the storage of such items makes continued sense,” said J. Russell George, the Treasury Inspector General for Tax Administration.
TIGTA also found that the IRS could not confirm that contract employees returned their identification badges and building access cards when they changed jobs.
TIGTA made a series of recommendations, including: a nationwide review of all items currently in warehouse storage to identify any items for possible disposal; the maintenance of documentation for all future items being considered for storage or disposal; and the development of criteria to guide further decisions on the costs and benefits of storing items. TIGTA also recommended that the IRS ensure that contract employees return their badges and building access cards when leaving the contractor’s employ.
The IRS agreed with TIGTA’s recommendations and said it would take action to implement them.
Read the report.
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